BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!
BAT SOUTH AFRICA IS LOOKING FOR A DEPARTMENTAL ADMINISTRATOR
SENIORITY LEVEL: Non-Management
FUNCTION: Marketing
SALARY RANGE: Competitive salary + excellent benefits + market leading bonus
LOCATION: South Africa, Cape Town
REPORTS TO: Cluster Head Of Marketing Deployment SA & BLNE
ROLE POSITIONING AND OBJECTIVES
You will be providing secretarial and administration support to the Trade Marketing Office Department whilst ensuring administrative and clerical duties are efficient and effectively performed for the smooth running of the departments.
WHAT YOU WILL BE ACCOUNTABLE FOR
Perform a secretarial function to assist in the daily administration activities including:
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Filing of documentation and electronic data/information, opening new files, circulation of reading material
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Co-ordinate Workgroup schedule in respect of Records Management and attend to destroying files
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Accurate, speedy typing, drafting of memos and letters as appropriate.
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Processing of incoming mail, clearing and distributing of mail, messages, photocopying, typing and forwarding of faxes
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Compile / collate monthly reports and submit combined report before deadline.
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Review and update department Year Planner.
Expense management
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Manage intercompany recharges and financial process.
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Track budget tracking and prepare monthly reporting. Draw Activity Based Budget Reports to keep track of expenses.
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Manage Procurement and payment process.
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Process quotes and invoices. Generating electronic purchase orders. Keep records of all debit notes paid; follow up payments where necessary.
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Processing/obtain relevant approval of Capital Expenditure Requests.
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Create new vendors and update existing vendors on TaO.
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Draw Vendor Reports from SAP for status of payment to Vendors.
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Monthly control of expenditures for entire departmental team i.e. budget variance report, journals arising from discrepancies on variance report, including operating cost and project cost.
Trade and Customer Marketing
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Act as Cosmos administrator ensuring updates on joiners and leavers and send updates to Hogarth..
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Liaise with suppliers when assisting on Projects.
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Provide Vendor/Accounts with new price lists immediately once available after price increase notices.
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Assist with capturing of pricing claims (Pick ‘n Pay and Shoprite Checkers).
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Managing of all relevant contract SLAs and lease agreements, ensuring timeous payments are made and contract renewals are done if and when required.
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Update scorecard monitoring volumes and other relevant metrics.
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Create inbounds for stock delivery (SPECIALISED WORK).
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HR new joiners Credit Card & RMAT re Cell phone, Computer, Telephone, Acces
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
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Around 3 years secretarial and/or administrative assistant experience in a medium to large concern
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Experience of reporting to a Senior Manager and/or working with senior management teams
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Fully bilingual, excellent English written and verbal communication.
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High degree of PC literacy and proficiency in personal productivity tools (MS Office, Lotus Notes and SAP)
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Excellent telephone manner with an overall pleasant disposition
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Outstanding interpersonal skills with the ability to liaise effectively at all levels.
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Methodical attention to detail with excellent organisational skills and flexible work style
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Excellent performer under pressure to meet deadlines.
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Show willingness to work in a co-operative environment with common objectives.
What we offer you?
- We offer a market leading annual performance bonus (subject to eligibility)
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes
WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.
We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.
If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.
