Job Purpose:
To ensure non-trade supplier accounts and cashbooks are processed accurately and on time, keeping queries to a minimum, comply with company polices and accepted accounting practices and guarantee that the management reports of the business reflect the true status of non-trade supplier accounts and bank reconciliations.
Job Objectives:
Reconciliation of sundry creditor payments on allocated vendors.
Capturing and reconciling cashbooks and petty cash recons for various UPD branches with minimum reconciling items on the recons.
Manage outstanding queries on supplier accounts as well as from department managers relating to non-trade suppliers/vendors.
Ensure aligned and timeous processing of transactions relating to non-trade procure to pay process.
Prepare and review documents for accruals to be processed for vendors to ensure financial statements reflect the status of non-trade suppliers accurately.
To ensure controls, compliance and governance are maintained across the non-trade procure to pay process.
Ensure reconciliations are prepared monthly between supplier statements, supplier recons and the non-trade age analysis, resolving long outstanding items.
To clearly communicate with team members, accounting staff and department managers on any matters arising from capturing and paying suppliers.
Ensure cash optimisation by only paying vendors according to payment terms, on set payment dates, notifying treasury monthly in advance of payments to be made for cash-flow purposes and notifying financial controller of payments outside of the payment runs.
To meet quality and compliance objectives that arise from internal, external and BBBEE audits, including the collation of BBBEE certificates and reporting for internal and external audits applicable to non-trade AP.
