The Finance department is looking for another talented professional to complement their team, in the form of a Executive Personal Assistant. We welcome your application if you believe you meet the requirements for this position.
Core Purpose of the Role:
Provide Executive Administration support to the Group Chief Financial Officer (GCFO) and the Finance Department.
Key Performance Areas:
- Manage the diary of the GCFO including prioritising, resolving conflicts, and completing demands. Proactively scheduling important meetings with internal and external individuals and maintaining an organised office.
- Manage the contents of emails and follow up on urgent emails to ensure they are actioned accordingly by the GCFO.
- Manage/control the GCFO’s task items for the Finance Department to ensure timely adherence to deadlines.
- Maintaining confidential correspondence and reports for the Finance Department
- Providing support to GCFO in the co-ordination of the Finance Departmental activities by ensuring that the Heads of the Department meet their objectives.
- Follow up on all outstanding and pending requests for all subsidiaries within the GIBB Group.
- Organise and attend specified meetings including the Audit & Risk Committee meeting. Recording, producing, and distributing minutes of meetings within agreed deadlines.
- Prepare all packs and papers for meetings including organising bi-monthly Finance meeting.
- Prepare expense claims within policy guidelines for GCFO and review expenses submitted by direct reports in a timely manner.
- Prepare timesheets and review timesheets submitted by direct reports in a timely manner.
- Produce presentations using PowerPoint and update Excel spreadsheets.
- Maintain and update the Contracts Register for the GIBB Group Shared Services.
- Maintain and update the Legal Register for the GIBB Group.
- Maintain and update all insurance claims.
- Communicate with all visitors, and company personnel in a professional and polite manner.
- Undertake any other tasks as requested by GCFO.
