Tsebo Facilities Solutions is looking for Creditors Clerk for to ensure the accurate, timely, and efficient processing, reconciliation, and payment of supplier accounts in accordance with company policies, financial controls, and legislative requirements. The role supports strong supplier relationships, maintains accurate financial records, and contributes to effective cash flow management through proactive accounts payable administration
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell
Accounts Payable Administration
- Process supplier invoices, credit notes, and related documentation accurately and within agreed timelines.
- Verify invoices against purchase orders, approvals, and supporting documentation before processing.
- Maintain complete and accurate creditor records within the finance system.
- Ensure all supplier invoices are captured correctly in Dynamics 365 and other approved financial systems.
- Prepare and submit payment proposals in accordance with the approved payment cycles.
Supplier Reconciliations
- Obtain supplier statements monthly and perform detailed reconciliations.
- Investigate and resolve discrepancies, outstanding balances, and unreconciled items.
- Follow up on missing invoices, supporting documents, and credit notes to ensure complete reconciliations.
- Maintain a clean creditors ageing profile and ensure overdue items are addressed proactively.
Stakeholder and Supplier Management
- Build and maintain professional relationships with suppliers and internal stakeholders.
- Respond promptly and professionally to supplier and site-related queries.
- Liaise with operational sites to ensure supporting documentation is submitted within required deadlines.
- Escalate unresolved issues appropriately to minimise payment delays and business risk
Financial Control and Compliance
- Ensure compliance with Tsebo financial policies, procedures, and delegated authorities.
- Maintain accurate audit trails and supporting documentation.
- Assist with month-end and year-end accounts payable processes.
- Support internal and external audit requests by providing accurate records and reconciliations.
- Adhere to all governance, risk management, and compliance requirements.
Reporting and Administration
- Monitor creditor ageing and report risks, trends, and potential issues.
- Maintain systematic filing of invoices, reconciliations, and payment documentation.
- Generate reports and provide information as required by management.
- Perform ad hoc finance and administrative duties as assigned.
- Accounts payable administration.
- Supplier reconciliation and statement management.
- Financial systems proficiency (Dynamics 365 preferred).
- Microsoft Excel (intermediate level).
- Data capturing and financial record management.
- Financial reporting and analysis.
- Understanding of VAT and basic accounting principles.
- Document management and audit compliance.
Qualifications
- Grade 12 (Matric).
- National Diploma or Certificate in Accounting, Finance, Bookkeeping, or a related field
Experience
- 2-3 years' experience in Accounts Payable, Creditors, or Finance Administration.
- Experience processing high volumes of invoices and supplier reconciliations.
- Experience working within a structured financial control environment.
