JOB SUMMARY AND GENERAL RESPONSIBILITIES
The Stores Controller will be responsible for the overall physical handling and safe keeping of all stocks, inventory control and ensuring the application of proper storekeeping management methods. This function includes, but is not limited to:
- Liaising with the Operations Manager on deliverables and objectives of branch stores and also planning and setting the acceptable levels of stocks and ensuring these are maintained.
- Control all incoming and outgoing stocks and all movement of stocks in the warehouse.
- Receiving, unpacking and checking of stock against the orders placed (PO’s) and the physical goods received. This will include arranging of collection of orders from local suppliers.
- Processing stock receipts into the ERP system and ensuring that the paperwork related to the receipt submitted to the Office Administrator for dispatching to Head office.
- Packing away of stock in a the correct, safe and an orderly manner, and ensuring that the Bin Card System is implemented and kept up to date.
- Ensuring that the warehouse is kept clean, tidy and organized at all times.
- Ensuring that all staff adhere to safe work practices and follow workplace health and safety standards and requirements at all times.
- Planning, preparing, overseeing and executing the quarterly and annual stock takes efficiently and completely in accordance with the instructions given by both the Inventory Manager and the Accountant.
- Picking orders based on sales orders entered, packing and crating of goods and then dispatching of goods and assisting customers with loading orders.
- Scheduling and coordinating deliveries to customers, by also ensuring that stock being dispatched to customers is correct according to delivery notes and supported by the necessary paperwork.
- Controlling all outstanding sales orders (back orders), by regularly following up and ensuring that all orders that are placed are being processed correctly and stocks sent out timeously.
- Processing of invoices for sales orders from customers, where required in accordance with the company sales procedure.
- Ensuring that delivery notes (POD’s) are signed and dated correctly by customers for each delivery and that the copies thereof are returned and submitted to the Office Administrator, for filing and forwarding to Head Office.
- Ensuring spare parts and stock required by service technicians are picked and properly recorded and processed. Checking all unused spares returned and recording same and submitting all documentation to the Office Administrator for processing of the service call card.
- Placing purchase orders with suppliers and processing PO’s on ERP system, in accordance with the company purchase process.
- Review branch stock levels, relevant to orders for spares or project sales. This includes but is also not limited to processing and filing IBT’s for stock required, as well as dispatching of stock required by other branches.
- General maintenance of branch vehicles and trailers (i.e. scheduling services, repairs and keeping the vehicles clean and tidy).
- Coordinating with the Facilities Controller when the vehicle is due for a service and/or repairs and submitting copies of all service and repair documents and invoices to the Transport Coordinator.
- Handling of all relevant vehicle and fleet management paper work and submitting same to the administration department (i.e. petrol slips, toll fees slips and fleet card reconciliations).
- Attending to all project picking and delivery notes for the branch projects. This includes but is not limited to making delivery notes, taking note of what stock is returned, what stock is taken additionally to projects and informing the Office Administrator of the same, through submission of detailed paperwork and records.
- Responsible for maintaining and managing stock levels and providing feedback and input on required stock to the Inventory Manager.
- Ensuring that all stock movements are correctly and timeously captured on the ERP system.
- Ensuring that all stock is properly labelled and neatly and correctly packed in the warehouse as per agreed bin location system.
- Arranging repairs and returns with manufacturers and suppliers, in coordination with Inventory Manager and Service Manager.
- Identify and resolve customer complaints and problems and providing feedback to relevant sales staff and Inventory manager.
LOCATION
Pietermaritzburg branch office in KwaZulu-Natal and any such other locations or destinations as determined by the Employer from time to time.
REPORTING RELATIONSHIPS
- Reports to: Financial Manager & Inventory & Warehouse Controller
- Manages: Storeman / Drivers
SKILLS & REQUIRED COMPETENCIES
- Good knowledge of methods and practices used in the storing, maintaining and issuing stock.
- Ability to maintain systematic stock records and inventories.
- Strong organisational and administrative skills.
- Ability to use common warehouse machinery and equipment.
- Computer literate in Widows, MS Office as well as any other software owned or used by the Employer.
- Good communication and interpersonal skills.
REQUIRED PERSONAL ATTRIBUTES
- Attention to detail.
- Action orientated.
- Ability to communicate effectively both orally and in writing.
- Self-driven and ability to work independently as well as part of a team.
- Ability to work effectively under pressure and meet deadlines.
- Ability to manage and motivate a team.
- Flexibility to manage more than one task at any given time.
- High ethical standards
Job Type: Full-time
Pay: From R15 000,00 per month
Education:
Experience:
- Warehouse Management: 3 years (Required)
Language: