Relevant Degree/Diploma
Executive Support:
- Provide sophisticated calendar management. Prioritise inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for the direct access to the CEO'S time and office.
- Communicates directly and on behalf of the CEO with donors, staff and others on matters related to the CEO' programmatic initiatives.
- Provides a bridge for smooth communication between the CEO'S office and departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Successfully completes critical aspects of deliverables with a hands on approach, including CEO's drafting acknowledgement letter, personal correspondence and other tasks that facilitate the CEO'S ability to effectively lead the company.
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
Board Support and Liaison:
- Maintain discretion and confidentiality in relationships with all board members.
- Adhere to compliance with applicable rules and regulations set in bylaws regarding board committee matters, including advance distribution of materials before meetings in electronic and paper format.
- Maintain discretion and confidentiality in relationships with all board members.
- Serves as CEO's administrative liaison to board of directors.
- Assist board members with travel arrangements, lodging and meal planning as needed.
Senior Management Liaison
- Participates as an adjunct member of the Executive team including assisting in scheduling meetings and attending all meetings.
- Assists in coordinating the agenda of senior management team meetings and all staff meetings and all staff meetings.
- Facilitates cross-divisional coordination of travel and outreach plans.
Communications, Partnerships, and Outreach
- Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
- Edits and completes first drafts for written communication to external stake holders.
Strategic Initiatives
- Works with the strategic initiatives team in coordinating the CEO's outreach activities.
- Follows up on contacts made by the CEO and support the cultivation of ongoing relationships.
- Edits all and creates acknowledgement letters from the CEO to donors.
Pay: R10 000,00 - R20 000,00 per month
Work Location: In person
