Purpose of the job
Agrinet is looking for a Controller: Imports and Creditors responsible to render administrative efficiency to the import function and improve the administrative efficiency within the creditors department.
Duties and Responsibilities:
Daily Administrative Excellence:
- Clear shipments and submit documents to clearing agents promptly. Open shipments on the Embrace system to match supplier invoices for smooth stock checks.
- Capture and manage supplier invoices and payments to avoid demurrage charges and penalties. Maintain the Imports payment register to ensure timely and accurate payments.
- Book FECs with banks to manage costs and reduce risks associated with shipments.
- Establish LCs with banks for suppliers as needed.
- Gather necessary documents for import payments and process payments on the cashbook system efficiently. Handle Adhoc Cash On Delivery payments as required.
- Manage bookings between suppliers and forwarders. Reconcile Goods Received Vouchers (GRVs) and issue claims for any discrepancies.
- Process rebates from overseas suppliers and close shipments once all transactions are finalized. Handle telephone inquiries from suppliers and stakeholders.
Monthly Administrative Mastery:
- Calculate and re-evaluate GIT between spot and bill of lading rates monthly.
- Adjust foreign creditors to spot rates at month-end.
- Issue journals for currency profit/loss and report on Month to Date (MTD) and Year to Date (YTD) currency losses/profits.
- Provide weekly reports on outstanding purchase orders and expected stock item ETA.
Precise Creditor Reconciliation & Administration:
- Perform detailed reconciliations of creditor statements and prepare ERP system reconciliations for timely payments.
- Follow up on queries and ensure prompt resolution.
- Verify and process all paperwork related to invoices, ensuring accuracy and rectifying any errors.
- Process supplier invoices, payments, and non-stock purchase orders on the Embrace System. Create and update creditor accounts and supplier files.
- Excellent written and verbal communication skills to handle inquiries and documentation.
Requirements
- 3-5 years of relevant experience dealing with creditors and/or imports.
- National Senior Certificate; a relevant post-matric qualification is advantageous.
- Experience with the ACS Embrace operating system will be advantageous
Skills and competencies
- Skill in accommodating diverse client profiles with confidence and composure.
- Ability to work effectively both as part of a team and independently.
- Remain calm and composed in client-facing situations.
- Ensure precision in all administrative tasks and financial transactions.
- Excellent written and verbal communication skills to handle inquiries and documentation.
- Manage bookings between suppliers and forwarders. Reconcile Goods Received Vouchers (GRVs) and issue claims for any discrepancies.
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- We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
- Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
- Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
- Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.
CLOSING DATE : 21 AUGUST 2024
