Motus Daimler Trucks Airport currently holds a position for a Administrator: Vehicle Invoicing and Licencing. The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets.
Job Description:
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Receive and ensure that vehicle deal file is signed by the Sales Manager
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Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client’s ID, change of ownership signed)
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Invoice vehicle according to OTP including sundries after verifying that figure are correct
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Complete change of ownership
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Bring trade-in into stock by noting in the stock book and capturing on computer system
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Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration
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Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
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Ensure that at month-end the sales journal agrees with D.O.C and with Manager’s D.O.C
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Print month-end reports for Accountants
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Enter in stock book and computer system all movement of vehicles (in and out)
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Follow up on outstanding accounts for vehicle debtors and attend to vehicle debtor’s inquiries
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Check EFT payments on bank statements
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Capture receipts on Kerridge on a daily basis
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Effective preparation of settlement and payment documentation
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Ensure accurate vehicle invoicing
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Follow-up on specific vehicle debtors’ queries
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Carry out stock takes as required
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Capture and follow up of fleet claims
Specific Roles & Responsibilities:
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Ensuring that Vehicle deal files are signed
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Invoicing and registering of vehicles
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Registering of Warranties
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Processing sales journals and stock sheets.
Qualification & Experience:
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A minimum of Grade 12/NQF Level 4 equivalent certification
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3 years VSB Clerk experience in the motor industry preferably Trucks
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Mercedes- Benz Truck experience will be an added advantage
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Computer Literate – Excel & MS Word (Must)
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Clear Criminal Record
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Knowledge of Kerridge
Skills & Personal Attributes:
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Good Interpersonal & Communication Skills
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Ability to operate under pressure and in a team environment
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Attention to Details
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Target / Performance driven
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Problem Solving
If you have not been contacted within two (2) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
