Experienced Payroll Administrator required for one of Valor Hospitality Partners esteemed clients based between Franschhoek and Stellenbosch. The ideal candidate would be from the hospitality or retail industry with a good understanding of hospitality/retail working hours regarding overtime, night allowance and public holidays. Payroll experience with 400 plus employees.
-
Full Hospitality & Retail monthly payroll preparation, reconciliation, and payments.
-
Capturing and creating new employee profiles on Payspace and ERS Biometric clocking system.
-
Ensure correct linkage of employees to the provident fund scheme and accurate linking of earnings and deduction components.
-
Process employee terminations, promotions/increases, and leave payouts.
-
Communicate changes to earnings and deductions to employees.
-
Extract Nett listing reports for reconciliation with Payroll recon report.
-
Capture all additional earnings and deductions as communicated by the People Manager.
-
Extract reports for Finance reconciliation of earnings.
-
Reconciliation and submission of employee deductions to Finance Department and third-party service providers.
-
Upload salaries on Fihrst with each frequency.
-
Extract reports for 3rd party payments post monthly payroll completion.
-
Extract pension and provident fund reports for each frequency and reconcile figures for relevant provident funds.
-
Support the preparation of monthly and quarterly reports to HR and Finance Departments.
-
Conduct induction with new starters, loading them on Payspace and ERS clocking system.
-
Work with H&S to prepare documents for COIDA.
-
Administer all leave queries, maintain leave history, and ensure accurate leave capture on the system.
-
Train managers and employees on the leave system and leave capture procedures.
-
Address all other payroll and system matters.
-
Process commission, Sundays, overtime, and tips for Hospitality & Retail employees.
-
Perform other duties as assigned by the People Manager & Managing Director.
Experience Requirement: Working experience (Essential)
-
3-5 years' extensive experience in the hospitality, retail, and food production sectors.
-
Experience with ERS biometric clocking system.
-
Full Payroll System knowledge & experience (PaySpace, ESS), as well as payroll integration with a Time and Attendance system (ERS).
-
Technologically skilled with competent working knowledge of MS Office (Excel in particular).
-
In-depth knowledge of all payroll-related taxes (PAYE, SITE, and VAT) and legislation.
-
Exposure to an HR Administration system.
-
Able to work independently.
-
Excellent communication skills (verbal and written) in English and Afrikaans.
-
Keen attention to detail with excellent organization and follow-through capabilities.
-
Vibrant and high-energy candidate who inspires service excellence and commitment.
-
Results-driven with strong communication skills; proficient in the presentation of information to others.
-
A creative and innovative thinker, leading programs to exceed expectations through the smallest details.
Qualifications:
-
Grade 12.
-
Relevant qualification or certification in payroll advantageous.
Please note only applications with the relevant experience will be contacted.
