To assume responsibility to plan, organise, control and evaluate the full operation of the Accounts Payable Department and processes associated with the accurate processing of purchase orders, processing and payment of invoices, vendor master management and the creation of vendor account reconciliations. Actively identify and scope opportunities to drive standardisation and improve processes, evaluate and manage staff within this section, implement and administer compliance to policies and procedures and ensure confirmance with best practise of a Shared Service environment.
Accounts Payable Operations
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Direct and control all accounts payable workflows and functions through the Accounts Payable team from receipt of invoices through approval, payment and reconciliation;
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Oversee all other projects and ad hoc initiatives as required from inception to completion including the accounts payable integration;
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Form and manage successful and continuous vendor relationships including overseeing data transmissions, resolving issues and disputes and ensuring the vendor performance is up to expected standards. This includes data feeds to third party vendors and banking institutions;
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Establish standard methods of calculations and assure correctness for appropriate processing of vendor payments.
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Manages monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
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Acts as a liaison between the internal and external stakeholders to meet information needs and to ensure that proper information is maintained.
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Comply with audit requirements by collecting, reviewing and presenting supporting documentation and reporting to internal/external auditors within prescribed time.
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Initiate and participate in meetings and provide reports of accounts payable issues and resolutions.
Vendor Master Management
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Oversee the Department’s efforts to capture, organize, report and analyze vendor master data to achieve department and organizational objectives.
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Maintain data integrity. Manage augmentation / cleanup of existing data to ensure constituent data is comprehensive, accurate and as current as possible to eliminate risk to the business and also to ensure effective use of data available.
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Confirm and capture all amendments to fields identified as high risk ( ie banking details) to mitigate risk to the business.
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Ensure vendor master document retention procedures comply with audit requirements.
Develop, implement, maintain and ensure compliance with systems, procedures and policies
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Establish and monitor procedures for the Accounts Payable functions to comply with statutory regulation, internal and external audit requirements as well as company policy.
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Establish and implement best practices in complying with requirements of a Shared Service environment..
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Define, implement and provide guidance to employees as needed on, system, process, or policy issues;
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Manage, document, verify, and enforce all internal and external policies and regulations as they apply to accounts payable;
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Perform business process analysis and performance benchmarking; make recommendations and draft and present a business plan for improving efficiencies through process mapping, technology, gap analysis
Staff management
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Recruit and retain appropriate quality staff and create a working environment that is conducive to learning and development.
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Trains and evaluates employees to enhance their performance, development, and work productivity.
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Addresses performance issues and makes recommendations for actions.
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Motivates and rewards employees including providing salary increases, bonuses and promotions within allocated budgets and company guidelines
Financial Management
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Prepares and recommends operating and personnel budgets for approval.
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Monitors spending for adherence to budget, recommends variances as necessary.
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Prepares operational reports monthly as well as ad hoc reports when required
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Prepares monthly ledger reconciliations between sub ledger accounts
Education
B Degree in business administration, accounting, finance or related field
