The individual in the role would be the initial point of contact for clients or persons contacting the Company telephonically or electronically.
Reception Duties
- Answering the Switchboard professionally, pleasantly and transferring of calls to the relevant person/s
- Taking messages and relaying these to the relevant person
- Greeting and welcoming clients in a pleasant and professional manner.
- Assisting clients with information if and when required and/or directing them to relevant person/s
- Receiving deliveries and ensuring that it goes to the correct person
- Managing the booking schedules of the Meeting Rooms / Boardrooms.
Office Administration
- Generating Purchase Orders (PO’s) as required
- Ensuring that Invoices and PO’s are complete, including all necessary detail, are signed and sent through to the Accounts Department for processing.
- Assisting Drivers / Generator Operators with monthly Claim Sheets.
- Monitoring stock levels and overseeing the purchases of stationery, monthly office groceries, bottled water, etc.
- Assisting with / Arranging lunches, meals, refreshments for meetings and company gatherings.
- Assisting the Operations Manager with any ad hoc responsibilities as requested, including formulating spreadsheets and presentations.
