PURPOSE
This role is responsible for the administration of financial and payroll activities at site level. Primary source of data input for HRM and Financial systems.
RESPONSIBILITIES
Safety
Support implementation of business initiatives as directed
Maintain Fraser Alexander and Client safety policy and procedure requirements
Promote safety performance
Mine Health and Safety Act compliance
Work related to Human Resource Management
Maintaining and updating information, records and reports such as personal files, leave documents,
disciplinary documents, medical aid documents, monthly reports etc.
Batch Imports Wages: Acting Allowances (Wages), Allowances – New (Wages),
Adhoc back pay calculations & batch preparation/import (Wages),Contract / Site changes
(Transfers – Wages and Leave batches (Wages)
Leave management (Making sure employees does not exceed accumulative leave days)(Salaries & Wages).
Petrol claim ,Travel claims Wages and salaries
Maintaining and updating information and records such as employee lists and organograms.
Maintaining HR training records and HR policy file.
Maintaining HR notice board with all relevant and necessary documents.
Arranging and taking minutes of Site Communications forums
Dealing with queries, complaints and requests for information
Maintaining of all HR related files
Governance
Ensure compliance with relevant legislation (Value Added Tax Act, etc.) including FA policies and procedures
Ensure payroll inputs are in accordance with FA policy
Work Related on Maintenance On-key
Ensure professional interaction with stakeholders
Maintain working relationships with support functions on site and at head office, as required to deliver in their section against standards.
Engage with peers and seniors on the project to ensure project objectives are achieved as per instruction
Budget and Forecast
Process inputs of site level budgets and forecasts into the ERP system.
Assist with the monthly rolling forecast calculations.
Payroll, Benefits and Other Responsibilities
Ensure employee take on and exit are carried out in line with FA policy.
Site stores and consumables management and recording of transactions relating to issues, receiving and stock take.
Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
Inventory management.
Impersonating wage staff on ESS to administer leave and other benefits, training.
Scheduling and programming of medicals and inductions for employees.
Registering and channeling of all personnel enquiries to the relevant levels.
Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
Monthly HP reconciliations for amortization schedules to the general ledger.
Compile annual HP schedules for Auditors.
Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement.
Liaising between Site manager and HR and other depts. Assist with site level comms, updating notice boards and distributing on site.
General Administration including record keeping, filing,
Operating of office equipment i.e. printer, copier, telephone, etc.
QUALIFICATIONS
Grade 12 with Accountancy and or Mathematics
National Diploma or Certificate in Administration would be an advantage
Computer literacy in Microsoft Office
EXPERIENCE
1 year experience in administrative role or similar. Experience with an ERP and SAGE system would be advantageous
SKILLS, QUALITIES AND ABILITIES REQUIRED
Technical
Operational
People management
Planning, organizing, leading and controlling
Communication (both written and verbal)
Teamwork
Negotiation
Innovation
Problem-solving
Decision-making
CLOSING DATE : 26 APRIL 2024
