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ADMINISTRATIVE ASSISTANT.4.05

University of the Witwatersrand - Johannesburg, Gauteng

Job Details

Full Job Description

Key Performance Areas:

Effectively manage head of school’s diary – electronic and manual

Organize meetings and communicate effectively with all parties attending meeting

Minutes taking and drafting of agendas for three committee meetings (FIN/HR, EXCO, HOD)

Answer telephone calls by screening of calls and directing to appropriate person deliver messages and return calls

Email correspondence, redirect and advise where applicable

Provide basic administrative and secretarial support to School of Clinical Medicine

Sending out communications with internal & external stakeholders

Creating filing system for different committee meetings

Assist in writing letters of support, motivations, delegation of authority, memorandums and announcements

Typing, copying, scanning & printing of all Schools documents

Booking, setting-up and confirmation of venues

Ordering of stationery, office equipment and groceries

Make travel arrangements for the head of school

Assist the senior operations manager with admin tasks

Sorting, organizing and distributing of documents requiring head of school signature

Liaise and maintain communication with all secretaries

To ensure smooth running of the head of school office

Compile and editing on the school newsletter

Planning for yearend function, prize giving and annual School retreat

Competencies - Knowledge, Skills and Behaviors;

Matric/Grade 12

National Diploma advantages

2-3 years of experience in a university

Performing secretarial duties for senior-level positions. (advantage)

Computer knowledge -Word, Excel, PowerPoint, Electronic calendar & diary, email

Experience of Oracle (advantage)

Ability to respond after hours for important, timely or urgent matters

Team-player who operates in a fast-paced team-oriented setting

Ability to be discrete and maintain confidential information

Understanding of how to prioritize and respond accordingly

Strong written and verbal communication skills and the ability to multi-task

Experience with stakeholder management and able to work independently

Must be proactive problem solver

Detailed Description

Job Requirements

Additional Details

How To Apply

Please apply via I-Recruitment https://irec.wits.ac.za by 13 August 2024

Please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees via I-Recruitment https://irec.wits.ac.za

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

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Work At Home

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