Invoice Administrator

Time Personnel - Cape Town, Western Cape

Job Details

R20 000 - R25 000 a month

Are you immediately available, with 2 – 3 years experience working on any invoice processing system?

Our client, based in the Northern Suburbs requires a strong Invoice Administrator to accurately load and raise invoices.

This role will support the sales and marketing team, organising marketing materials, coordinating events, and managing promotional activities.

Salary: R20 000 – R25 000 negotiable dependent on experience.

Requirements:

Duties and Responsibilities::

Reporting to the Head of Sales
Prepare meeting minutes for the Sales and Production Planning & Control
Uploading quotes and invoices
Create a file once an order is received and insert all documents inside
Assisting with corporate on future exhibitions: quotes, updating budget etc.
Updating the Customer Database, liaising with Logistics
Communicate minutes and action items to responsible parties after meeting
Follow up on progress of above and prepare for meeting
Customer Complaints
Responsible for Customer complaint registration
Create Proforma’s and invoice duties for Local and International clients
Open Order Proforma’s after acceptance by customer or notice by sales
Update/maintain Customer profiles
Load requisitions – travel expenses and general administration such as business cards
Marketing Administration
Manage advertising schedule
Update website where needed
Arrange for new ad or brochure designs with graphic designers
Arrange for translations for adds, website and brochures
Load requisitions – Marketing expenses
Compile marketing budget annually
Arrange and manage trade shows
Manage both social media accounts: LinkedIn and Facebook weekly
Managing and upkeep with product spec sheets of all products: liaising with Engineers
Follow any reasonable instructions / requests from management and/or superior alike at all times