Purpose:
The Asset Recovery Administrative Assistant is responsible for assisting with the administration of legal documentation for repossessed vehicles, managing the registration and de-registration of vehicles with the licensing department, manage the vehicle movement process, attending auctions, assist with stock taking and performing general administrative tasks related to asset recovery and disposal.
Key Responsibilities:
Registrations and De-Registrations of Vehicles:
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Handle registrations and de-registrations, dealer stock, duplicate natis requests, title holder change process and removing admin mark matters of repossessed vehicles.
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Ensure all tasks are completed timely, accurately, and according to licensing department requirements.
Administration:
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Draft relay letters to the licensing department for vehicle registrations and de-registrations.
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Update member accounts with respect to NCA, NATIS, valuation and sale records.
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Assist with requests for vehicle and owner information, as well as outstanding fines on repossessed vehicles.
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Support auction processes, including ensuring NATIS documents are up-to-date and managing valuation records.
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Updating of valuation and sale values, including calculation of reserve values and sales performance
Document Management:
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Maintain systematic upload of all relevant documentation related to the vehicle intake process, the valuation process, including contracts, NATIS, member correspondence, and reports.
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Ensure accurate and timely record-keeping of all relevant documents, including vehicle movement approvals and after-sale documentation.
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Prepare and provide required documents to third parties, such as paid-up letters or NATIS.
Repossessions:
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Validate intake repossession documentation for correctness.
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Manage vehicle movements and repairs.
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Request and verify valuation reports within the prescribed time frame.
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Send Section 127 letters for vehicle valuation and after-sale processes in accordance with the National Credit Act.
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Manage and maintain a good relations with stakeholders, both internal and external
Qualifications:
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Matric (Grade 12) - Essential
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Diploma/Certificate in Administration - Essential
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Valid Driver's License - Essential
Experience:
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Administrative experience in a financial institution:
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1-3 years of operational experience - Essential
Competencies:
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Knowledge and Skills (Functional/Technical):
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Understanding of iMasFinance standard policies, procedures, and values.
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Knowledge of relevant legislation, including the National Credit Act.
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Proficiency in iMasFinance systems and business governance.
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Planning and organizing
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Structured
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Communication both verbal and written
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Time management
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Strong interpersonal skills
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Trust, Innovation, Team work, ownership
