Duties & Responsibilities:
- Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
- Ensure that all legal and legislative requirements relating to payroll are adhered to.
- All death / disability / termination claims processed
Key relationships (internal & external):
- Internal HR, Finance, Management, all staff
- External SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers, MIBCO
Critical experience:
- 10 years + payroll management experience in a medium sized organisation, working on multiple payrolls, both monthly and weekly
- SARS returns
- Comprehensive knowledge of MIBCO agreement
- Comprehensive knowledge of Sage 300
- People Clocking system (ERS Biometrics)
- Intermediate financial knowledge
- Employment Equality: Non EE/AA
Minimum Education:
- Matric
- Payroll diploma or accounting diploma
Technical (systems) knowledge required
- Microsoft (all suites) Advanced
- Relevant payroll system
- SARS online systems
- Online banking systems
- ESS
- WCA / RMA online
- Complexity for decision making
Key Performance area:
- Completion and submission of all statutory and legislated requirements
- Monthly EMP 201
- Annual WCA return of earnings.
- Bi-annual SARS submissions
- Support the payroll supervisor in the Management of the payroll team
- Ensure that the following activities in the payroll department are timeously and accurately carried out
- Loading new employees
- Correct rates of pay are applied.
- Provident funds and RFI linking.
- Correct company vehicles and petrol tax
- Correct leave methods linked.
- Relevant employees linked to ESS.
- Memo screen on payroll is used.
- Correct termination payments
- Monthly payment recons to payroll
- Monthly payroll deduction recons to actual payments
- Bank payments loaded
- Salary costs loaded on Salesforce for approval prior to payments.
- Optimal utilisation of payroll related systems
- Ensure that the following systems activities are adhered to
- Linking of employees to the clocking system
- Optimal utilisation of the online system
- Journals posted on ACUMATICA.
- Updates on earning lines and methods of calculation are done.
- Successful addition and set up of new companies on the payroll system
- Successful registration of new companies for all legislative requirements.
- Sign off relevant payroll data from the payroll reporting facilities
- Ensure that the following information is supplied to the relevant parties:
- Statistical reports to HR and Government (UIF etc.)
- Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
- New and ad hoc reports are created when requested
- Training of payroll staff to ensure a competent payroll team and succession is available Provide a training manual for use on new employees.
- Keep manual updated to remain relevant.
- Ongoing training of new and developing team members
- Performance management of payroll staff in conjunction with Payroll Supervisor Discipline and take corrective action according to Company procedures.
- Ensure all leave forms are approved.
- Ensure ESS is used by management for leave records
Job Type: Full-time
Pay: Up to R400 000,00 per year
Application Question(s):
- Do you have MIBCO experience?
