We’re looking for a proactive, detail-oriented, reliable, and experienced legal secretary/ administrator to play an important role in our Patent: Agency Formalities team. This position involves delegated substantive administrative and legal work. Organization and prioritization are key.
- Matric
- A paralegal diploma will be advantageous
- Proficiency in MSOffice
- Proficiency in Inprotech
- Proficiency in Pdf exchange viewer
- Sense of urgency to meet deadlines
- Team Player and multi-tasking
- Structured and orderly worker
- Excellent communication
- The ability to work with clients web-based portals
- CIPC online
- Monitoring PAF shared mailbox
- Receiving signed supporting documents from client and careful checking
- Preparing late filing applications for supporting documents
- Sending reports for lodgement of application for supporting documents to client
- Running PAF reminders
- Preparing client reminders on outstanding supporting documents
- Running relevant PAF sql reports maintaining current formality reminders
- Preparing formality extension applications
- Sending reports for requesting extension of time to client
- Recording filings in the daily lodgement book
- Collating the patents practice lodgements for CIPC
- Preparing invoices
- Updating PAF case events
- Considering chain of title issues and preparing the necessary supporting documents.
- Dealing with Official Actions
- Formalities process on abandoned or unlikely to proceed cases
- Checking of incoming and outgoing takeover cases insofar as it relates to formalities,and associated deadlines, as well as receiving and updating receipt of power of attorney documents
- Responsible for efficient workflow and turnaround times on PAF deadlines
- Working on client portals
- Any other dept-related duties and projects
