Financial Reporting
Prepare monthly, quarterly, and annual financial and management reports.
Assist with the mid- and year-end reporting procedures.
Accurate and timely reporting
Compliance with IFRS
Annual Budget
Provide guidelines and support to managers in completing their respective budgets.
Ensure compliance with the budget reporting guidelines.
Prepare operational budgets.
Ensure accurate trending of monthly activities against budget.
Perform monthly reviews and progress against budget.
Deliver a complete and accurate budget
Budget signed-off by Board
Improved GP and NP
Asset Management
Maintain and update all Asset registers.
Periodically evaluate the condition of properties and assets.
Compile monthly reconciliation for fixed assets under construction.
Calculate and reconcile the cost, accumulated depreciation, and depreciation as per the fixed asset register to the related GL accounts in SAGE monthly.
Execute capital and fixed asset month-end procedures.
Improve return on assets
Current Liabilities
Examine, evaluate, or process loan applications.
Monitor the status of loans and accounts to ensure up-to-date payments.
Accurate and timely payment
No late payment fees
Regulatory Compliance
Calculate tax information (i.e., monthly VAT).
Enter tax return information into the system for processing.
VAT 201 submissions and payments.
PAY, SDL and UIF submissions and payments.
STATS SA Quarterly Financial Submissions
STATS SA Annual Financial Submissions
Maintain the Contracts Register
External Audit Findings
SARS submissions
STATS SA Submissions
Contracts Registers
Compliance with tax legislation
Financial Forecasting
Execute the weekly cash flow forecast.
Execute the operating cost forecast.
Accurate and timely financial forecasts
Consistent and accurate accounts
Month-End Journal Processing
Prepare all month-end journals in SAGE, including (but not limited to) pre-payments, accruals, depreciation, and provision journals.
Prepare all month-end correcting and adjusting journal entries in the SAGE system.
Submit month-end close journals to FM and ensure that the journals are posted into SAGE timely.
Accurate and consistent financial reporting
Reporting completed within the correct reporting period
Month-End Reconciliations
Completion and review of GL Recons (monthly).
Reconcile all balance sheet accounts monthly by agreeing on the account balances as per SAGE and Clinic Manager to support documentation and sub-ledgers.
Reconcile only material income statement accounts monthly by agreeing on the account balances as per SAGE and Clinic Manager to support documentation.
Follow-up on material reconciling items and variances timely.
Identify, investigate, resolve and report any discrepancies.
Prepare monthly Trial Balance.
Accurate and consistent financial reporting
Meet month-end deadlines
Comply with IFRS, Companies Act and Company protocol
Credit Card Management
Ensure that credit card expenses are correctly allocated.
Complete monthly credit card expense reconciliations.
Ensure credit card balances are paid in line with company policy.
Report any fraudulent or suspicious activity to the Hospital Manager and the Bank immediately.
Ensure credit card holders are informed and understand the Hospital’s credit card use and limits policy.
Zero unreported fraudulent transactions
No abuse of company benefits
Accurate reconciliations
Zero penalty fees for late payments
Bank Account Management
Open new bank accounts and load beneficiaries according to company policies and procedures.
Reconcile bank accounts weekly.
Reduce banking charges/fees
Optimise interest on cash in accounts
Track all receipts to the bank account
Signed bank reconciliations
Billing
Ensure that billing is accurate and up-to-date.
Review and audit patient billing.
Analyse and ensure that revenue is optimised within the parameters of legislation, tariff files, fixed fee agreements, private fees, fees for service, etc.
Regularly audit patient files to ensure accurate billing.
Complete monthly reconciliation between Clinic Manager and SAGE.
Generate monthly sales invoices.
Resolve credit note queries
EDI Stats and Debtor days
Accurate and timely billing
Zero short-billing
Zero stale accounts
All medi-kredit queries resolved
Month-end is complete within the deadline
Signed credit notes
Accounts Payable
Ensure that correct documents are received, that they comply with regulations, and that the responsible manager approves them.
Ensure that all new suppliers are onboarded correctly.
Ensure invoices are correctly captured on SAGE/Clinic Manager and reconciled to monthly supplier statements.
Accurately capture and allocate supplier expenses to the correct journals.
Create creditor payments on the online banking platform.
Revision of creditor reconciliation upon payment.
Accurate and timely payment of invoices
Signed reconciliation between supplier ledger and statement
Approved creditor payments
Acceptable supplier age analysis
Creditor days
Rebate discount received
Creditor payment batches
Accounts
Receivable
Facilitate weekly debtor review meetings with the Accounts Receivable clerk.
Identify and address any under-recoveries.
Review debtors' age analysis weekly and ensure progress against agreed targets.
Hand over default debtors to debt collectors.
Ensure that private patient deposits are enforced.
Ensure timely payment of private patient refunds.
Interest journals to all related party debtors with balances over 60 days.
Ensure sound credit management protocol is followed.
Signed debtor age with notes
Debt collection targets are achieved
Achieve acceptable debtor days
Acceptable debtor age analysis
Deposits on all private patients are received
Debtors with credit ranges are within the normal range
Signed interest journal
Revenue Recognition
Review and authorise revenue recognition (i.e., daily cash-ups, cash reconciliations, variance, deductions).
Ensure that all cash receipts are banked.
Receive and resolve escalated/unresolved queries.
Approve petty cash reimbursements.
Signed cash policy
Improve GP and OP
Track all receipts to the bank account
Accurate, timely and consistent reporting
Signed reconciliation
Stock Control
Oversee the stock control process and provide guidance to the stock controller.
Ensure data on the system is accurately maintained and up-to-date.
Ensure stock is purchased to optimise profit (i.e., discounts, bulk purchases).
Participate in monthly stock-take and stock-take audits.
Analyse stock reports to identify trends, wastage, and opportunities for optimisation.
Stock days
OP and NP
Shrinkage
Wastage
Usage
Payroll
Review and approve monthly payroll.
Calculate monthly third-party payments and make payments to respective parties.
Calculate and journal monthly leave provisions.
Ensure on-boarding and off-boarding of employees (no ghost employees).
Review and approve all variable pay (i.e., overtime, expenses, commission, allowances etc.).
Ensure all employee remuneration aligns with the approved Remuneration policy and annual salary scales.
Accurate monthly payroll
Accurate leave provisions
Third-party payments completed within timelines
Insurance
Review short-term insurance annually to ensure adequate coverage and cost-effective premiums.
Investigate all reported incidents that may lead to insurance claims.
Complete and submit all documents to insurance providers for claims.
Track claims progress and ensure that insurers pay claims in line with policy and claim.
Insurable incidents identified and claims submitted
Insurance claims paid correctly and timely
Financial Governance
Comply and ensure compliance with financial rules and guidelines.
Prepare information required to review and evaluate activities required to maintain the operating licence.
Compliance with legislation and regulations
Policies, Procedures, Practices and Templates (forms)
Provide input and make recommendations regarding financial policies, procedures, and practices.
Ensure compliance with policies, procedures, and practices.
Compliance with policies, procedures, and practices
Financial Audit(s)
Conduct internal control reviews and prepare for external audits.
Ensure corrective action is implemented against all audit findings.
Audit findings
Corrective actions implemented
Risk Management
Proactively identify material risks to the Hospital and recommend/implement mitigation actions.
Ensure proper financial controls are in place.
Ensure compliance with all financial controls and risk mitigation protocols.
Material risks proactively identified
Financial Controls are in place
Compliance with Financial Controls
Business Improvement
Understand and implement strategic financial business improvement action plans.
Continuously look for and identify business and financial improvement actions and initiatives.
Revenue growth
Increased cash flow from operations
Improved internal efficiencies
Projects
Participate in and support projects and initiatives by providing financial advice, calculations, and inputs.
Financial calculations/inputs
Board Reporting
Support the Financial Manager with preparing Board presentations and documents.
Provide support with preparing memos and documents for EXCO.
Accurate and timely reporting
Reports are easy to understand and provide insights in addition to the presentation of financial data
People Management
Manage all staff fairly and consistently in line with the Hospital’s values and HR policies and procedures.
Ensure effective recruitment, induction, and development of all staff members in the team.
Facilitate weekly, monthly, and quarterly meetings to ensure the team performs tasks in line with expectations.
Ensure collaboration with other departments.
Manage staff performance in line with performance agreements.
Ensure that all employee transactions are approved and compliant with policies (i.e., salary, payroll approval, overtime, agency spending, hours worked, leave and sick leave, etc.)
Minutes of meeting captured and appropriately saved
Low staff turnover
Competent Staff
Timely leave form submissions
Functional department
Requirements Profile
QUALIFICATION DETAILS
Qualification Type
Discipline
Importance
Degree
Financial Accounting
Required
Professional Registration
CA/CIMA
Advantageous
EXPERIENCE DETAILS
Area of Expertise
Level of Experience
Minimum Years Required
Financial Accounting
3 – 5 years
Required
MS Office - Excell
Advanced
Required
Accounting Software (SAGE)
2 – 3 years
Advantageous
Job Type: Full-time
Salary: R50 000,00 - R60 000,00 per month
