Job Title: Receptionist
Location: Alpvest Institute for FutureTech, Witbank Campus
Address: 34 Mandela & Cnr Escombe Street, Witbank
Job Summary:
Alpvest Institute for FutureTech is seeking a professional, friendly, and highly organized Receptionist to be the first point of contact at our Witbank campus. The receptionist will manage the front desk, provide administrative support, and ensure smooth daily operations while maintaining a welcoming and efficient environment for students, staff, and visitors.
Key Responsibilities:
- Front Desk Operations: Greet and welcome visitors, students, and staff with a positive and professional demeanor.
- Telephone and Email Communication: Answer and direct phone calls and emails, provide accurate information regarding campus programs and services, and handle inquiries efficiently.
- Visitor Management: Maintain visitor logs, issue visitor badges, and ensure that guests are directed to the appropriate departments or individuals.
- Administrative Support: Provide general administrative support, including scheduling meetings, handling mail and deliveries, managing campus bookings, and maintaining office supplies.
- Student Support: Assist students with queries related to course information, registration, and general campus guidance.
- Record Keeping: Maintain records of daily campus activities and assist with filing and data entry as needed.
- Office Coordination: Work closely with the administrative team to ensure the smooth operation of daily campus functions.
- Event Support: Provide support for campus events and activities, including preparing materials, arranging spaces, and coordinating with other departments.
Qualifications:
- High school diploma or equivalent; additional administrative training or certification is a plus.
- Proven experience as a receptionist or in a related administrative role.
- Excellent communication and interpersonal skills.
- Proficient in MS Office (Word, Excel, and Outlook) and comfortable learning new software tools.
- Strong organizational skills and the ability to multitask.
- A customer-service oriented approach with the ability to work in a fast-paced environment.
- Professional appearance and attitude.
Working Hours:
Monday to Friday, 8:00 AM to 4:30 PM. Saturday from 08:00 to 13:00
Application Process:
Interested candidates should submit a cover letter and resume to [email protected] with the subject line "Receptionist Application – Witbank Campus." Applications will be accepted until 30/09/2024.
Job Types: Full-time, Temp to perm
Contract length: 12 months
Pay: R4 500,00 - R5 000,00 per month
Application Deadline: 2024/09/30
