Our client in the US is seeking an organized, detail-oriented coordinator to support day-to-day purchasing and inventory operations. This role is central to keeping the equipment flow accurate and efficient — from the moment they acquire a unit to the time it leaves the warehouse.
Responsibilities
- Issue and track purchase orders in the inventory management system.
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Manage receipts and maintain accurate log entries as inventory moves through the system.
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Reconcile open POs over time — items may come in partially, be substituted, or change over weeks/months.
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Handle data loads from multiple sources and allocate costs appropriately.
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Respond to third-party inquiries about inventory status (sold, scrapped, leased, consigned).
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Maintain exception logs and flag discrepancies.
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Support recosting activities and work with the purchasing team to keep records current.
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Process additions, removals, and status changes in the inventory system.
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Support scrap and change order processing.
Requirements
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Someone who is comfortable working across multiple systems and data sources simultaneously.
- Strong attention to detail is essential — this role touches a lot of moving parts and accuracy matters.
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You should be comfortable with structured data entry workflows and inventory or purchasing systems.
- Able to manage competing priorities without dropping the ball.
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Excel proficiency — used for reconciliations and data management.
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Good communication skills — must be comfortable reporting back to third parties professionally.
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Prior experience in purchasing coordination, inventory management, or equipment operations is a plus.
- ERP or inventory system exposure is a plus.
Nice to Have
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Accounting or finance background (AP/AR experience valued for future scope expansion).
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CPA or bookkeeping background.
- Experience with reconciliation of two-report comparisons.
