1. Payroll Administration
- Validate calculations of monthly commissions
- Capture Commissions and incentives onto VIP
- Capture leave forms to VIP ESS and maintain leave records
- Collate payroll inputs each month and submit to payroll office
- Monitor and ensure compliance with statutory payroll requirements
- Verify correctness of inputs each month and take necessary action to correct deviations
- Provide reconciliation information and investigate/resolve queries related to payroll entries from Finance department
- Print and distribute payslips and other relevant information
- Investigate staff enquiries in respect of their payslips and take corrective action
- Maintain a complete monthly record of payroll including pay-over confirmations
- Provide payroll resorts from VIP required by the business
2. General Administration
Provide a comprehensive HR Administration service relating to:
- Manage and maintain employee records, including hard copy and electronic
- Attend to correspondence and filing / archiving records
- Administrative support to recruitment, engagement and termination processes
- Co-ordinate training bookings and maintain training records to facilitate the annual WSP and ATR submission to Merseta.
- Submit/capture approved plans & report in compliance with statutory & co. requirements
- The BBBEE Generic Scorecard Verification process about payroll/employee records Employee/management satisfaction Quarter/Annual reporting is facilitated
3. Employee Benefits
Implement and support access to employee benefits:
- Liaise with medical aid broker, retirement funds administrator
- Coordinate the administration of employee benefits as per Group practice and guidelines
- Develop and maintain positive and effective relationships with service providers
- Advise employees on benefits queries
- Develop and maintain understanding and structure of M IBCO
- Coordinate study assistance / bursary schemes and long service awards Maintain records of employee benefit processes
- Support process for emergency loans and garnis hee/maintenance orders through to pay roll deduction and settlement
4. HR Support Provide
Provide comprehensive administrative back-up to the Managing Director and the HR Manager in all HR matters:
- Handle queries and coordinate arrangements
- Organise all aspects of meetings and functions including Group initiatives Conduct reference-checking for job applicants
- Support on-boarding process of new staff members
- Implementation of employee wellness and motivational initiatives
- Implement effective communication methods and tools on HR matters
- Relieve switchboard Support legal, statutory and company compliance, taking on projects as required in terms of : LRA; BCEA; SDA and SDLA, EE Act,MIBCO; Company policies & procedures
MINIMUM QUALIFICATIONS TO PERFORM ROLE: Recognised tertiary business administration qualification
PREFERRED QUALIFICATION: HR or Payroll Administration qualification or progress towards
MINIMUM PERIOD OF EXPERIENCE/ TRAINING (DESCRIBE TYPICAL EXPERIENCE BACKGROUND): 5 years in administration support role, preference for 3+ years experience handling payroll administration. Knowledge of VIP Payroll will be advantageous.
PREFERRED EXPERIENTIAL/ TRAINING BACKGROUND: Payroll administration or HR with Payroll administration
NOTES: Above average computer literacy on common commercial and communication packages
Job Type: Full-time
Pay: From R20 000,00 per month
Application Question(s):
- HR or Payroll administration qualification
- 3+ years experience in admin support or handling payroll administration
- Automotive experience
- VIP Payroll experience
- MIBCO
