Qualifications: Education & Experience
· Paralegal/legal qualification
· Minimum of 2 years’ experience in leasing/retail real estate industry
Knowledge/ Skills:
· Excellent administration and organizing skills, with a meticulous eye for detail and accuracy
· Proven ability to work under pressure and multitask
· Proven ability to communicate professionally with both internal and external stakeholders at all levels
· Proven ability to articulate oral and written communication clearly and professionally
· Ability to work full time and availability after hours when needed
· Financial / Business acumen
· Advanced Excel and Word skills
· A high level of integrity in dealing with confidential information
Must be available immediately as this is a contract role
Responsibilities: Full legal administration function for real estate matters which include, but is not limited to:
- Draft, review, vet and finalise lease agreements and property related contracts
- Review and negotiate lease contract terms with property owners and external suppliers
- Process and manage leases on Lease Management System
- Report on contractual lease obligations
- Legal correspondence with Landlords and external suppliers
- Review lease occupancy costs and provide accurate alternative lease solutions
- Administration of lease process for new/exp/red stores
- Monitor Lease expiry/anniversary
- Timeous exercise of Rights of Option to renew
- Tracking, filing and monitoring of lease documents
- Communication with Divisions/Store Development/Procurement and design
- Reporting on Lease information, calculation of gross and turnover rentals
- Management of Diary system
2. Document Drafting
- Drafting, formatting and preparation of leases and various real estate contracts
- Collation of relevant information from key stakeholders for submission
- Meetings
- Attending meetings
- Attending to minutes of meetings and follow up of key action points with various stakeholders
- Project Support
- Provide support to the trading divisions on property related matters as required requirements
3 . Reports Analysis
- Extract and collate data from various internal and external sources
- Analyse and report thereon
