Experiencing together a unique human adventure
Animal health is key to the health of the planet. Working at Virbac means taking part in a unique human adventure in which the engagement of each individual contributes to its evolution. Encouraging internal mobility between positions and countries, offering individual development plans and building a partnership based on trust between managers and employees are as many perspectives of motivation for our teams. We also offer them a work environment conducive to exploring new territories and balancing their professional and personal lives. Finally, fostering their engagement to animal health also means listening to them and helping them to acquire new skills, preparing them for the challenges of tomorrow and encouraging them to contribute to an ever more responsible approach to our business.
Within the framework of the South African HR strategy, the function is responsible for providing support within the Human Resources department with the focus on implementing best practice HR solutions that meet current and future business needs including staffing, training & development, performance management, employees relations within the ambit of local legislation which informs all HR policies, procedures, and projects. The role will also focus on Communication & Employee Wellness within the local affiliate
Area of Accountability
1. Recruitment, Selection, Placement, Onboarding & Induction
Ensure that the recruitment, selection, placement, onboarding & induction process is implemented
Ensure recruitment requisitions are completed and approved prior to commencing with the recruitment process
Prepare internal & external job advertisements for all vacancies in conjunction with Line Management
Advertise all vacancies both internally and externally in line with the recruitment process
Shortlist applications
Arrange interviews, assessments & verification checks
Provide feedback to candidates on application at various stages throughout the recruitment process
Prepare employment contracts and remuneration offers to candidates as well as relevant promotion, transfer and other employment related documentation.
Ensure Line Managers are aware of the relevant tasks to be completed during the onboarding phase
Collate all relevant documents, forms etc from the new employee prior to the commencement of employment
Ensure that an employee profile is created on the HRIS and that all relevant information is captured as well as relevant documents attached
Co-ordinate the Induction programme
Facilitate the HR Induction presentation to all new employees
Conduct integration interviews
Conduct stay interviews
Expected Results:
To ensure the staffing of all positions with the right person with the right competencies, in the right position and to ensure efficient on-boarding & induction of new employees
2. HR Administration
Ensure all HR documents, policies & forms are up to date and relevant as well as aligned to current systems and work flows
Collate and submit payroll input to outsourced provider within required timelines.
HRIS
ensure HRIS is updated on a regular basis in line with staff movements
ensure all employee information, including job and remuneration related information is current
ensure reporting structures are current
Employment Equity
update employment equity statistics on a monthly basis
collate information for the annual Employment Equity submisson
submission of Employment Equity report
prepare information for EE Committee Meetings
co-ordinate EE meetings
Training & Development
record and report on training activities on an annual basis
source external service providers in line with SETA requirements
arrange internal and external training in line with internal development needs
co-ordinate the study assistance program
maintain an updated record of all current training activities
Ensure relevant employee awards are distributed, i.e Culture Ambassador Award & Long Service Awards
Ensure timeous payment of supplier invoices
Expected Results:
To ensure up to date HR record keeping and timeous submission of HR Reporting.
3. PERF Process (Performance Management)
Ensure all job descriptions are regularly reviewed and updated by Line Managers
Assist Line Managers in drafting job descriptions
Provide training and support on the PERF process to all Line Managers and employees, i.e Job Descriptions, Objectives Setting, Development, Performance Appraisal, Salary Review
Provide training and support to Line Managers and employees on performance management system, tools and processes
Expected Results:
To deliver the right tools, processes and development activities that will enhance individual skill, competencies and collective performance
4. Employee Relations
Provide Support to Line Managers and employees during the disciplinary process including advice on warnings, the company disciplinary code, disciplinary hearings and related matters
Guide the Line Managers in drafting warnings
Guide and assist Line Management as well as employees in preparing for disciplinary processes
Provide support to Line Managers and employees during the grievance process
Provide advise and guidance with regards to the implementation of local labour legislation in line with HR policies and procedures
Expected Results:
To guide Line Management with respect to employment legislation in order to ensure compliance in effective people management, poor performance management, disciplinary & grievance management processes.
5. Employee Wellness & Communication
Coordinate the Employee Engagement Survey & ensure results are communicated throughout the organisation as well as actions plans executed when applicable.
Organization of company events including but not limited to year end functions, social events & wellness events
Participate in the creation, editing and distribution of the internal company newsletter
Ensures that information about the company, policies, processes, events, etc are communicated appropriately using internal communications media
Co-ordination of Employee Wellness Activities including those related to the EAP in line with the Wellness Plan
Promotion of the EAP services available
Expected Results:
To promote a good working environment, employee engagement and employee satisfaction through the communication
of the company’s messages and sharing of internal information.
A Specialist applies broad theoretical job knowledge typically obtained through advanced education.
May require the following proficiency:
• Work is closely supervised.
• Problems faced are not typically difficult or complex.
• Explains facts, policies and practices related to job area.
Virbac provides numerous career opportunities, thanks to the diversity of its jobs and their international dimension.
Joining Virbac means joining dynamic teams ambitious for success.
Add Your Talent to Ours!
