We currently have an Administrataor position which will be based in Parow. The Administrator will oversee and manage the documentation processes within the unit. Their task is to ensure that all aspects of the business is documented correctly and securely filed. The Administrator will ensure that the timekeeping of the unit is up to date and ready for month end extraction and that the unit has sufficient stock and consumables to ensure service delivery. The suitable candidate will support the Contract Manager in all tasks required.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
- Act with utmost urgency when attending to any client request and do so pro-actively,
- Training of cleaning staff,
- Enrolment of new staff.
- Daily updates on WhatsApp Group and various communication channels regarding staffing totals and or absenteeism,
- Assist with induction of all new recruits,
- Maintain staff uniforms,
- Ensure all online training takes place and schedule time slots for all participants,
- Ensure that staff receive their payslips,
- Keep monthly consumables file updated and provide it to unit manager at the end of the month for processing and billing.
- Managing and placing consumable orders,
- Ensure consistent stock levels on site,
- The upkeep of unit files kept at unit level and notice boards where applicable as set out in TCS Policy and Procedure file.
Communication:
- Co-ordinating all official meetings,
- Responsible for distributing all official communication and company information to staff,
- Responsible for regularly keeping Line management informed of pertinent issues relating to contracts.
Labour Management:
- Assist in managing the unit’s payroll,
- Check the CTCs with management to ensure there are no pay queries for the unit,
- Send termination documents to the CABS Administrator,
- Ensure that terminated employees receive their UI19 and exit documents.
General:
- To maintain a high standard of morale and motivation through good communication skills,
- To attend meetings, training sessions and conferences when required,
- To ensure that the company’s objectives are achieved,
- May be required to assist with any other duties that may be outside the scope of responsibility.
- Stock management and stock control to be maintained.
- New updated stock management APP to be managed, (weekly and monthly reports to be managed and verified and shared with client as per contract requirements).
- Cell phone controls to be managed and maintained.
Computer Skills:
- MS Excel (Advance level advantageous),
- Good Financial background,
- Data Capturing (Accuracy - Meticulous to detail),
- Stock management,
- Timekeeping,
- Leadership skills,
- Attention to detail,
- Sense of urgency,
- Problem solving experience,
- Able to work under pressure,
- Be flexible and adaptable,
- Should be able to work independently,
- Effective communication skills,
- Matric,
- Solid administrative skills,
- Computer literate, proficient with Ms Office/Outlook etc,
- Minimum of 1-3 years’ experience in a similar environment.
- Cleaning Supervisory experience with strong administration skills highly advantageous,
- PRP experience highly advantageous,
- Payroll experience essential.
- Stock management experience highly advantageous.
