Join our company that is thriving to improve human health. We're dedicated to creating an innovative and excellent culture that motivates our staff to realize their full potential. We're looking for passionate people who want to make a valuable contribution and who share our vision. Our global company provides a positive and dynamic work environment with opportunities for professional growth. You will have the chance to work in an international environment with supportive colleagues who will help you thrive.
Job Purpose:
To provide an administrative support role to the Supply Chain Management team, with focus on procurement administration, general stock counts, local sample management and reception.
Main areas of responsibility:
Procurement:
- Support with receiving of reagents, consumables, equipment and stationery when needed in accordance with company policy and standard operating procedures and data capture.
- Label deliveries and allocate to designated areas/staff.
- Support in receiving in LIMS and orderbook data capture
- Scanning, renaming, electronic filing of invoices and delivery notes for all sites for ease of GRV processing.
Inventory Management:
- Attend to weekly general consumable stock counting in the storeroom and report to procurement.
Sample Management:
- Ensure local regulatory approvals are in place to allow donor sample collection to proceed when requested.
- In response to laboratory requests, perform required administrative tasks to arrange sample collection from in-house donor(s) or external network.
- Provide administrative support to nurse on the day of sample collection.
- Ensure process specific documentation are completed post sample collection as per local regulatory guidelines, approvals, and internal workflows.
- Support with local sample collection kit preparation for ProtoTrials.
Reception:
- Efficiently answer a multi-line switchboard and direct calls to their destination without delay; monitoring and opening the security gate and front door; welcoming and greeting visitors/service engineers, accepting, signing and checking deliveries and post.
- Maintain the staff and visitors’ logbook and ensure that they sign the logbook and adhere to safety protocols in terms of sanitizing.
- Determine the nature and purpose of visitors and direct persons to the correct destinations or call relevant staff member.
Qualification/Experience required:
- Grade 12 or equivalent. An undergraduate degree or diploma would be advantageous.
- Proficiency in using Microsoft Office including Excel, Word, and Outlook. Experience in relevant field of work will be advantageous.
- Ability to oversee sample management activities across multiple studies.
Skills and Competencies required:
- Strong attention to details and quality.
- Works successfully under pressure.
- Operating scanners and printers.
- Excellent written, verbal, organisational and interpersonal communication skills to update stakeholders efficiently and succinctly in English.
- Innovative.
- Prioritisation skills.
- Administrative skills.
- Ability to multitask.
- Able to take initiative and work both independently and in a team.
- Good computer and IT skills.
- Good time management skills.
- Professionalism.
- Problem solving skills.
- Eager to grow and develop capabilities.
- To exhibit calm, friendly, courteous yet professional look, as well as have a good attitude at all times.
- Establish and maintain effective working relationships with co-workers, managers and senior executives.
Benefits at our company:
- Competitive market salaries in each country
- Discretionary bonus based on performance each year (subject to company performance and budget)
- Annual Inflationary increases to salary (subject to budget and inflation)
- Training and Development opportunities, ensuring each employee has a personal development plan and identifying relevant courses to improve (including LinkedIn Learning)
- Identifying a Career path for promotion potential and working with Managers to determine milestones to be achieved.
- Locally applied benefits per country, including annual leave and competitive pension contributions.
- Flexible working options
- Statutory/Public Holidays – flexible to be taken when chosen or on the actual public holiday.
- Regular employee engagement and wellness surveys
- Regular communication and engagement through BambooHR announcements and Town Hall meetings
- Strong applicant tracking system for recruitment and ensuring the onboarding process is an enjoyable experience for all new employees.
- End of year celebratory functions.
- Social events & end of year function
- Family friendly leave for sick, paternity, maternity and parental
- For permanent employees we offer medical aid contributions and employee pension contributions.
PLEASE ENSURE THAT YOUR CV/RESUME IS SUMBITTED IN ENGLISH.
Synexa Life Sciences is committed to achieving transformation and will take it’s EE plan and targets into consideration during the selection process.
