FORTNA partners with the world’s leading brands to transform omnichannel and parcel distribution operations. Known world-wide for enabling companies to keep pace with digital disruption and growth objectives, we design and deliver solutions, powered by intelligent software, to optimize fast, accurate and cost-effective order fulfillment and last mile delivery. Our people, innovative approach and proprietary algorithms and tools ensure optimal operations design and material and information flow. We deliver exceptional value every day to our customers with comprehensive services and products including network strategy, distribution center operational design and implementation, material handling automated equipment, robotics and a comprehensive suite of lifecycle services.
At FORTNA, we believe in fostering a workplace that isn't just a job but a movement – a collective effort to redefine success and transform challenges into opportunities. "Join the Movement" encapsulates our commitment to a workplace culture that thrives on collaboration, celebrates diversity, and empowers every individual to contribute to something greater than themselves. Our Team. Our Passion. Our Approach.
POSITION SUMMARY: The Project Coordinator is responsible for supporting the project teams at Fortna. This role will aid and assist in delivering projects on time, in scope and within budget by being a partner of the project management team.
PRIMARY RESPONSIBILITIES INCLUDE:
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Become a vital part of our project management team throughout the lifecycle of a project
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Update Status Reports weekly with the Project Manager to inform Clients and management of current state status
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Document and distribute meeting minutes in weekly project team meetings
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Aggregate key project information for Project Management Review Meetings with senior management
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Collect project schedule information from other departments to provide real-time information on schedule status
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Work with finance on project purchase order generation and invoice recognition timing
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Assist with preparation of project change notices
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Assist in daily project management documentation and review, such as risk register updates and reviews and the preparation and build of change management collateral
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Provide invoice statuses to project managers to track revenue
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Create and maintain project documentation and folders in Microsoft Teams
REQUIRED QUALIFICATIONS:
Education / Work Experience:
Associates Degree in Business Administration or similar field, or 5 years of work experience in coordinating and Business Administration
Knowledge / Skills / Competencies:
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Demonstrated cost management skills
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Proven experience in a project coordinator role within a project-based company
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Proven ability to assist multiple resources remotely
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Consistently understands the importance of communication both up and downstream
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Advanced understanding of listening, oral and written communication competencies, and skills
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Demonstrated ability to assist in coordinating projects to achieve time, scope, and budget
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Foundational time/task management skills
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Proficient understanding of MS Office software (Excel, Word, PowerPoint, Project & Visio)
Other Qualifications:
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Ability to travel domestically – approximately 10%
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Ability to perform essential requirements of the position
DESIRED QUALIFICATIONS:
Education: Bachelor’s Degree, preferably in one of the following disciplines: Project Management, Business
Experience: Experience within the supply chain / material handling industry
WORKING CONDITIONS: When duties are performed in a typical office environment, extended periods of sitting at a desk and viewing a computer screen will be required. Also required is the ability to talk and hear, in person and by telephone; use of hands to handle, feel, or operate standard office equipment; and ability to reach with hands and arms. Associates are frequently required to walk and stand. The noise level in this work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
When travelling to Client sites, essential requirements of this position may require physical presence in various environments and locations. Physical stamina may be required for prolonged standing, bending, stooping, and/or working in cramped quarters. Exposure to potentially dangerous tools and equipment amidst a variety of building materials is probable, as is occasional exposure to moving mechanical parts. The noise level in the work environment can vary from being relatively quiet, to moderate, to excessive. Safety shoes or boots may be required in certain situations. Additional safety clothing including gloves, hardhats, and devices to protect eyes, mouth, or hearing, will be worn as necessary.
All Associates are entitled to work in environments where risks to their health and safety are properly controlled. Alongside Fortna taking the appropriate steps to provide information on the Health and Safety requirements of the country they are working in, it is the Associates’ responsibility to ensure they are aware of and follow these Health and Safety requirements, noting that regulations can vary significantly from one country to another.
Associates are reminded that they have a duty to take care of their own health and safety and that of others who may be affected by their actions at work. Associates must follow Fortna’s policies and guidelines, and cooperate at all times with their co-workers to help everyone meet their legal requirements. If in doubt, Associates should speak with their Resource Manager or a Site Manager within the country they are visiting.
This position description should not be considered all-inclusive.
