Company
This represents a fantastic opportunity to join a growing boutique law firm as a Bookkeeper where you will be responsible for the Accounting and Administrative functions for the firm. The firm has a strong team environment and the firm’s Principal is a dynamic and motivational leader. This role reports into the Office Administrator.
Purpose
The Bookkeeper will be responsible for maintaining records of financial transactions and ensuring compliance with legal requirements.
Responsibilities
General Bookkeeper tasks:
· Maintain general ledger by transferring subsidiary account summaries.
· Balance general ledger by preparing a trial balance; reconciling entries.
· Capture and submit statutory returns relating to Tax, UIF, SDL, and OID.
· Deal with any possible SARS queries (e.g. penalties and interest, unprocessed returns, refunds, tax clearance, etc.).
· Compile monthly / bi-monthly / quarterly management account and key ratio analysis consisting of balance sheet, income statement, and various supporting schedules to balance sheet and income statement).
· Assist with the compilation of budgets and fee targets.
· Ensure that all the information requested for auditing is available.
· Conduct bank reconciliations.
· Maintain and reconcile petty cash expenditure.
· Complete filing for easy document retrieval purposes.
· Prepare and maintain standard and ad hoc reports and conduct appropriate audits to ensure data integrity.
· Work with the external consultant to map out processes and policies.
Payroll:
· Obtain the relevant documentation from management/HR regarding leave and process for payroll.
· Process all employee terminations and new employee on-boarding.
· Obtain final payroll authorisation from management before salaries are paid.
· Distribute employee pay slips.
Debtors and Creditors:
· Capture Fees for the Principal and his Team on the Practice Management Software.
· Attend debt collection meetings.
· Issue all debtors invoices according to invoice specifications and requirements.
· Compile and distribute monthly debtors’ age analysis.
· Debtors’ recovery – follow up on all overdue invoices, documenting correspondence and taking the appropriate action to ensure prompt recovery.
· Capture all creditor invoices received.
· Manage and follow up on creditor related transactions and documentation.
· Reconcile statements.
· Reconcile control accounts relating to debtors and creditors.
· Process credit notes and adjustments if required.
· Prepare monthly payment requisitions and creditors due report.
Governance:
· Adhere to company policy and internal processes.
· Safeguard documentation and other sensitive information for confidentiality reasons.
· Adhere to all statutory provisions and financial acts.
· Calculate and record statutory returns.
· Establish and maintain an efficient filing system for all hard and electronic copies of documents.
Client and Vendor Management:
· Welcome and receive guests and/or visitors.
· Communicate professionally with clients and/or visitors.
· Liaise with clients and/or visitors, build and develop relationships.
· Assist any individual internal/external with regards to financial queries and processes.
Experience and Qualifications
· Senior Certificate (NQF 4) or the equivalent with Accounting as a subject.
· Diploma/Certificate in Bookkeeping/Accounting.
· Approx 10 - 15 years Bookkeeping experience.
· Strong Excel, Word, and Outlook skills.
· Strong Mathematics marks in Grade 12 ispreferred.
Job Types: Full-time, Permanent
Salary: R18 000,00 - R20 000,00 per month
Education:
Experience:
- Bookkeeper: 10 years (Required)
Ability to Commute:
- Greenside, Gauteng (Required)
