Campus: Johannesburg
Supervisor: Executive Head: Human Capital
Closing Date: 23 August 2024
INTRODUCTION
Inspire Learning & Build our better world. The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.
Community Principles
The American International School of Johannesburg fosters a positive school culture, aspires to create a sense of belonging for everyone, and is committed to Community Principles that include:
- We are better when we act together.
- Our differences make us stronger.
- Every voice counts. Every voice matters.
- Every team needs individuals. Every individual needs a team.
The American International School of Johannesburg is committed to fostering justice, equity, diversity, and inclusion throughout our school community, and we are continually furthering our practices and behaviors as we strive to live these ideals.
Position Overview
To provide effective and efficient HR business partnering support to Operation Department such that Managers and Operational staff are guided, sponsored, and supported through the human resources processes. Support Executive Head: Human Capital on HR initiatives that address the value of human performance in the context of school functions to harness optimal workforce potential. This can help to maximize positive experiences in the employment life cycle, which include but are not limited to recruitment, onboarding , employee engagement , retention and exit management.
Qualifications:
- Grade 12 or Matric
- National Diploma Human Resources Management or relevant qualification
- Degree in Human Resources Management will be advantageous.
- SAGE, VIP, SAP certificate
- Driver’s license
Attributes
- Attention to details, systems oriented, organized, analytical.
- Excellent communication skills in English and sound ability to communicate effectively across all levels.
- Self-motivated, honest, high integrity, courteous and helpful
- The ability to function well under pressure, prioritize matters and act on them accordingly.
- The ability to function both independently and in a team, take initiative, shows commitment, and is motivated to achieve tasks in the required time frame.
- Coordinating time and resources well and demonstrates strong interpersonal and mediation skills with a positive attitude.
- Needs to be culturally aware with good ethics, problem solving and visionary thinking competencies.
- Continuously pursues to improve skills through on the job or external training.
- Understands the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.
- Demonstrate aptitude or competence for assigned responsibilities.
- Excellent written and verbal communication
- Multilingual with strong command of English will be an added advantage.
Preferred skills and experience
- A minimum of 5 years HR experience
- HR experience in Private or International school will be an added advantage.
- Sound understanding of the HR role and its evolution in the workplace.
- Sound knowledge of the South African Labour Laws
- Strong interpersonal skills and ability to work with the Unions
- Excellent administrative skills and experience
- Strong mediation and negotiation skills
- Sound emotional intelligence traverses’ cross-cultural diversity
- Experience in VIP or Sage Payroll
Key Performance Indicators
- Effective recruitment and selection process
- Smooth and efficient On-boarding process
- Effective staff engagement through HR Policies and Processes orientation through the HR Portal
- Smooth admin and payroll process
- Sound exits management process.
Performance responsibilities:
Recruitment and selection
- Support faculty on recruitment process (Advert, Interviews, and the entire onboarding process)
- Ensure the coordination of the mobilisation and demobilisation process for expats employees.
- Support faculty during contract renewal and administrate letter of intends.
- Work with Principals to screen teaching candidates, plan and direct a program for selection and assignment of the best qualified personnel where and when appropriate.
Payroll and Administration
- Ensure proper employee filing updates.
- Ensure insurance cover and awareness to all Operational staff.
- Ensure payroll input is accurate, authorized and submitted in time.
- Ensure that utilities are paid timeously and deducted via payroll. Provide information and support during the payroll audit.
HR Business Partnering
- Facilitate positive and harmonious engagement between management and their staff through effective staff meetings and process in Operations.
- Provide IR support and advise to Operation line management from time to time
- Ensure low staff turnover thereby maintaining high staff morale
- Guide and mentor line management to ensure healthy people practices in the workplace
- Facilitate engagement between school and the union arranging meetings, taking minutes and maintaining records
- Guide the Line management on disciplinary issues and processes, including but not limited to, conducting investigations, collecting and compiling evidence, weighing the gravity of the misconduct and presenting the case during disciplinary hearing
- Represent the school at CCMA in the conciliation processes and occasionally during Arbitration process
- Facilitate the incapacity processes, including counselling sessions due to poor performance and/or consultation due to ill-health.
- Facilitate the recruitment process including, advertising, screening, attending interviews and assist in the offering
- Sensitise line management on the EE Plans and Targets
- Record and report on probationary reviews and play an active role on termination or extension of probation
- Facilitate the onboarding process and ensure proper engagement of the newly appointed employee
- Facilitate internal staff movement within various departments in the school.
- Ensure that each employee has the Individual Development Plan or forms part of the Team Development Plan
- Attend regular meetings and serve actively to improve communication, cooperation, and planning.
- Provide information and support to management concerning HR – Ops matters.
- Be available to all staff and/or managers for general consultation purposes on both Campuses.
- Ensure that Operational staff are aware of the HR procedures and guide them during the process.
- Ensure that all employees are covered from medical aid, life cover, funeral etc.
- Facilitate performance management activities, including ensuring that annual performance scorecards are discussedand agreed upon at the beginning of the school year
- Record mid-year reviews and final performance reviews
- Work closely with line management in the establishment and maintenance of succession plans
- Support the Executive Head: Human Capital with business agility of the HR office so that this office support effectively other departments in the school.
- Coordinate and enhance legal compliance of the faculty to the HR governance and ethical standards.
- Ensure that all employees have their employment contracts on their personal files
- Serve as liaison between employees and insurance benefit providers for medical, life and disability insurance
- Coordinate the wellness days for all Operational staff
- Set and coordinate induction for all new recruits joining the school.
Policies and Procedures
- Drive HR policies awareness and educate Ops staff on different HR policies and procedures.
- Coordinate and keep current the HR pages of the AISJ website update in relations to Operations.
- Other duties may be assigned.
- Guide and assist line management to comply the HR processes School hours: This is a 45-hour per week position and may be required to work longer hours from time to time.
School hours: This is a 45-hour per week position and may be required to work longer hours from time to time.
Application process
In order to complete the AISJ application process, complete the electronic form. Information captured on this form will be stored on a secure database and will be used to complete a quick reference check on vacancy compatibility.
Child Protection Statement
AISJ maintains strong child protection policies & procedures, this ensures that our students can pursue their education in a safe, secure, and caring environment. All faculty and staff are required to undergo criminal background checks, attend annual training sessions and sign a safeguarding agreement.
Privacy
By submitting your CV, you are agreeing to the AISJ Recruitment Protocol and consenting to AISJ processing your personal information in relation with the job you're applying for. Your details will be processed in accordance with our Privacy Policy accessible through https://www.aisj-jhb.com/privacy-policy. By submitting your email address and any other personal information, you consent to such information being disclosed and stored in accordance with our Privacy Policy and Protection of Personal Information Act of 2013
