Group Shared Services Purchasing Agent/Buyer
Essential:
Shared Services Experience
Experience working in a purchasing team
3-5 years' experience as a Buyer
Qualifications
Minimum – Bachelor’s degree (Supply Chain or Business Management preferred)
Beneficial - Chartered Institute of Procurement & Supply (CIPS) or similar qualification or studying towards CIPS qualification.
Job Profile Summary
Purchase goods, materials and services to ensure that the company operational needs are met, considering price, quality and delivery and to ensure continuity of supply.
Key Roles and Responsibilities
Purchasing Management
- Research select and purchase quality products and services.
- Ensure accurate administration of the requisition, purchase order and GRV process to eliminate payment related issues
- Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
- Assess quality of order fulfilment and escalate any discrepancies to suppliers and management.
- Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
- Conduct periodic site visits to obtain visibility of school calendars to be proactive in procurement planning
- Monitor market trends, competitor strategies and market suppliers
- Provide analysis on costs, new and existing and review cost reduction activities
- Prepare reports and updates as and when required
- Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements
- Negotiate quotations to improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
- Ensure compliance to company guidelines, BBBEE strategy, industry legislation, purchasing policies and procedures.
Supplier Management
- Build, maintain and manage supplier relationships, keep up good
- Communications and negotiate best pricing.
- Ensure that a professional and consistent approach is taken in relation to all supplier relationships
- Provide data to contracts management relating to supplier performance to enable evaluations.
- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
- Contact suppliers to resolve price, quality, delivery or invoice issues
Reporting Relationships
Reports to: Procurement Manager
Direct reports: Not Applicable
Personal Skills / Competencies
- Critical thinking and negotiation skills.
- Strong communication skills, both written and verbal.
- Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
- Able to reduce costs and contribute to business improvements.
- Able to build and maintain effective and productive relationships with suppliers and key stakeholders.
- Analytical, numerically astute with strong demonstrated problem-solving abilities.
- Able to manage time effectively, prioritise tasks and achieve set targets.
- Able to work well under pressure and handle emergency and stressful situations.
- Keen attention to detail and accuracy.
- Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial.
- Computer literate, with advanced Excel skills/abilities.
Pay: R20 500,00 - R35 000,00 per month
Work Location: In person
