Mascor is a Company consisting of franchised Automotive and fuel divisions. With more than 50 years in the industry, we offer prestige brands while our highly skilled staff provides professional and high-quality service and standards of workmanship.
The following position has become available at Mascor in Greytown: Creditors Clerk.
RESPONSIBILITIES:
Invoice Processing and Creditors Administration
- Receive, verify, code and process supplier, administration and internal invoices accurately and within agreed deadlines.
- Confirm that invoices are valid, correctly authorised and supported by the required documentation.
- Allocate transactions to the correct supplier, general ledger account, cost centre and business entity.
- Follow up with branches and suppliers regarding missing or outstanding invoices, statements, credit notes and supporting documents.
- Maintain complete, accurate and orderly electronic or physical creditors records.
Reconciliations and Month-End
- Reconcile each supplier statement to the creditors ledger monthly and investigate all reconciling items.
- Reconcile internal accounts between Mascor, Fuel and FuelCo and resolve discrepancies promptly.
- Prepare and process journals, transfer journals and contras on the applicable accounting systems.
- Review creditor balances and outstanding items to support accurate and timely month-end close.
- Retain reconciliations and supporting documentation for management review and audit purposes.
Payments and Banking Preparation
- Prepare accurate payment runs for Fuel, FuelCo, Equip SA, Dalton Toyota, Greytown Toyota and other assigned entities.
- Verify supplier details, approved invoices, payment terms and amounts before submitting payment batches for authorisation.
- Prepare CSV payment files for upload to the bank in accordance with approved controls and cut-off times.
- Ensure that suppliers are paid accurately and timeously and distribute remittance advice where required.
- Support the prevention of duplicate, unauthorised or incorrect payments by applying established financial controls.
Transaction Review and Allocations
- Review E-Wallet transactions for Fuel, FuelCo, Dalton Toyota, Greytown Toyota and Head Office.
- Check credit card allocations and ensure that transactions are supported and allocated correctly.
- Process other required invoices and finance transactions for assigned entities.
- Identify unusual or incomplete transactions and escalate them to the appropriate manager.
Supplier and Stakeholder Management
- Act as a professional point of contact for supplier, branch and internal stakeholder queries.
- Investigate and resolve invoice, statement, allocation and payment queries within agreed turnaround times.
- Communicate clearly and timeously regarding outstanding information, disputed items and payment status.
- Maintain constructive working relationships and uphold the company’s reputation in all interactions.
Compliance and General Administration
- Comply with company policies, delegated authority levels, financial controls, applicable laws and regulations, occupational health and safety requirements and relevant franchise requirements.
- Protect confidential financial and supplier information and maintain appropriate records.
- Provide documentation and information for internal and external audits when requested.
- Perform reasonable ad hoc finance and administrative duties as assigned.
