Job Description
- Coordination of the predefined governance structures to ensure operational efficiency and impact.
- To assist the team through planning and coordination of information in order to optimize workflow procedures in the team.
- Responsible for providing administrative support to the team to ensure efficient running of the office.
- To be the point of reference for all queries, requests or issues and be an integral part of the unit.
Qualification and Experience
Qualifications:
- Degree in Economics, Public Policy, Business, or Engineering
- Honours degree or international qualifications will be an advantage
Experience:
- 4 - 8 year’s experience in a similar role
- Previous work experience for government (+5 years) and private sector (+4 years)
- Demonstrable experience working with high-level officials, government employees, private sector professional and c-suite and finance professionals
- Evidence of previous coordinating roles fulfilled.
- Understanding of the JET investment and implementation plan
- Understanding of global decarbonization agenda and SA role
- Understanding of government processes and how to navigate.
- Understanding of contracting and institutional agreements.
- Previous experience working with the following government departments – Department of
- Trade, Industry and Competition, Department of Transport, National Treasury, Presidency,
- Depart. of Environmental Affairs.
- Exposure to a broad range of industries with incl. but not limited to automotive, energy, science and research, green hydrogen, electric vehicles etc.
- Effective, versatile, and action-oriented.
Roles and Responsibilities
Financial / Shareholder Returns:
- Process the department’s expenditure and / or invoices.
- Keep appropriate record and regularly report on expenditures.
- Actual vs Budget monitoring and reporting
Internal / Operational Processes
- Guides and coordinates meetings and workshops with key stakeholders of the NEV council, workstreams and others (funders, international organizations, foreign offices)
- Creates and Maintains guidelines of conduct for meetings. Ensures guidelines are approved and periodically reviewed.
- Ensures effectives of councils and workstream and other meetings.
- Responsible for agendas for meetings
- Responsible for preparing meeting minutes (within 7 calendar days of meetings)
- Responsible for preparing annual meeting calendars. (1 month before the new calendar year)
- Supports the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities, reporting, consultant appointments.
- Manages records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV & GH Implementation program
- Continually improves the process of coordination with stakeholders
- Supports Workstream lead organizations with secretariate functions
- Assist in the preparation of presentations for meetings
- Maintain organogram of program structure
- Support the NEV and GH2 council chairperson
- Responsible for stakeholder data base
- Track action items and report of status at meetings
- Alert Programme lead of action items off-track
- Supports technical expert panels/advisory bodies with secretariat functions
Roles and Responsibilities (cont.)
Customer Focus & Stakeholder Management:
- Provide professional administrative support to the team,
- Provide an efficient customer service to both internal and external customers
Learning, Leadership & People Growth:
- Manage own development to enhance own competencies
- Participate in knowledge sharing in the team, such as ESRR trends and due diligence time requirements, lessons learnt, etc.
- Solutions Driven, Accountability and Innovativeness.
Job Requirements
Technical/Functional Competencies:
- MS 360 suite (MSword, MSExcel, MSPowerpoint, MSTeams)
- Data management and dashboards
- Presentation skills
- Attention to detail
- Excellent time management skills
- Ability to multi-task
- Good verbal and written communication skills
Behavioural Competencies:
- Interpersonal skills
- Good ethics, integrity, and high level of professionalism
- Confidentiality because of the nature of the work
- Communication skills (both written and verbal)
- Ability to multi-task and thrive under work pressure
Job Reference: IDC00319
