VACANCY | OFFICE MANAGER | BELLVILLE, WESTERN CAPE | PERMANENT
PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.
Job description:
The role involves effective day-to-day management and coordination of office requirements and facilities management as well as providing effective practice support.
Responsibilities:
- Overall administrative management of office facilities, equipment, and consumables, including office maintenance, supplier coordination, inventory control, procurement, budget monitoring, and ensuring the smooth and efficient operation of the office environment. Ensure the office environment is clean, organized, and professional.
- Business operations (supplier management, facilities management, lease maintenance, service provider contracts maintenance)
- Infrastructure and IT maintenance
- Staff coordination (leave administration, new employee onboarding, training coordination and staff wellbeing)
- Office Compliance & Governance (monitoring of compliance and regulatory requirements, audit preparation and risk management coordination)
- Implementation of new systems (such as Copilot, Quickly Sign, Astute, Gravitas) in the office and managing the payment of fees
- Efficient co-ordination and planning of client functions
- Planning of office functions
- Executive support to Partners (practice reports, meeting coordination, liaising with regional manager and follow-up on action items)
- Coordination of information and tasks between partners and staff
- Assist with answering/redirecting incoming calls, taking messages, greet clients and visitors to the office
- Coordinate travel arrangements, accommodation bookings, diary management, arrangement of parking and boardroom meeting reservations
- Ad-hoc support function for administrative staff
- Relationship Management with product providers
- Ad-hoc and special projects
Minimum requirements:
- Matric/Grade 12 or a relevant degree or diploma (Advantageous)
- 3–5 years of relevant experience within financial services. Experience
- Proficient in English and at least one other official South African language.
- Computer literate (MS Office)
- Valid driver’s license and own reliable vehicle (non-negotiable)
Competencies Required
- Good communication skills (written & verbal)
- Client services and telephone etiquette
- Interpersonal skills
- Good administration skills
- Planning and organising skills
- Good time management skills
- Resilient with a good level of stress tolerance
- Team Player
- Client service driven
- Strong organizational and time-management skills
- Ability to multitask and work under pressure
- Professional appearance and attitude
- Strong attention to detail and problem-solving skills
How to apply:
Candidates interested must apply on the PSG Careers website https://www.psg.co.za OR browse vacancies https://bit.ly/3bD2iAk by no later than 01 September 2026. By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 2 weeks of your application, please accept that your application was unsuccessful.
