Overall, Purpose of the Job
- The administrative Officer is the contact point for both internal and external clients, whose purpose is to provide administrative and clerical support to both employees and management. The ultimate goal of the administrator is to ensure the daily administrative processes of the division or department run smoothly and efficiently.
General Administrative Functions
- Assist Management and the Department in managing the diary, coordinate and schedule department meetings and events using the organization's electronic tools.
- Prepare departmental documents and reports.
- Collate information for reports preparation.
- Package documentation required for meetings and other departmental engagements.
- Circulate required information and documentation throughout the department and keep accurate record thereof.
- Develop and maintain a proper filling system to ensure accurate retrieval of information as and when required.
- Screen, classify and record documents for easy access and tracking.
- Coordinate functions and meetings for the department.
- Provide administrative support with meetings and other departmental functions.
- Prepare and circulate minutes for departmental meetings.
- Update and circulate for approval information on departmental documentation as provided by the Subject Matter experts.
- Coordinate budget preparation and reporting on expenditure.
- Process operation manuals and amendments.
- Arrange domestic and international travel by organizing submission approval, allowances, and all travel related logistics.
Office and Stakeholder Management
- Manage the control of all consumables and liaise with the Procurement Department regarding stock.
- Organize requests for assets, their delivery, allocation and management for the department.
- Track and monitor progress on projects and prepare reports thereon.
- Ensure appropriate communication with SACAA and with external clients.
- Promptly deal with telephonic, mailed enquiries or personal interactions.
Education
Minimum
Diploma in Administration or relevant qualification
Ideal
- National Diploma in Office Administration/Secretary or Office Management
Experience
- 1-3 Years in Office Administration or Secretary
Closing date: 27 September 2024
All SACAA appointments are subject to S98 of the Civil Aviation Act, 13 of 2009 and all successful candidates will be subjected to security vetting. Employment Equity candidates will be prioritised in line with Employment Equity Plan. If you have not heard from the SACAA 90 days after the closing date, consider your application unsuccessful.
