CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.
What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our
Hybrid Work Model
.
Job Description
Office Administrator
Based at Weatherboard Sawmill, Creighton, KwaZulu Natal
Great opportunity to start your career within a dynamic team.
The incumbent is responsible for all Office Administration as well as the consolidation of incoming logs to the sawmill and the receptionist duties. The position requires the incumbent to have strong administrative skills who gives absolute attention to details and must have the ability to deal with numerous activities simultaneously and meet conflicting deadlines.
The individual should execute receptionist duties in a professional manner. The reception area should always be clean and tidy, and visitors should be courteously treated and respectfully received. Incoming telephone calls should be promptly and professionally attended to.
The Office Administrator plays a critical role in facilitating communication by providing information timeously to the local and head office teams, ensuring office equipment is in good working order, office supplies are well stocked and should assist back-office staff with ad-hoc tasks that may range from purchase order transactional activities to wage-related or Kronos timesheets.
Administration
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Collect, consolidate and validate logs delivered to the sawmill to track volume and transport cost details.
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Collect, consolidate and validate use of depot fuel for accurate cost recording and highlight anomalies.
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Sawmill revenue - sale of sundry stock.
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Stationery and office equipment – raise ServiceNow tickets for faults.
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Office/mill consumables e.g., tea, coffee, sugar, cleaning supplies
Reception
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Welcome visitors and inform Sawmill Staff accordingly.
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Answer incoming telephone calls promptly and politely.
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Record messages accurately and relay them timeously.
General
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Direct appropriate information to F&M Administrator at HO for stock reporting/controls
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Back-up for Micro Forest capture
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B-BBEE support to obtain and update vendor certificates for Forestry & Milling
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Responsible for information gathering for Vendor creation, modification and extensions.
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Maintain an accurate and up-to-date filing system.
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System testing as/when required.
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Review and update SOPs as required.
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Ad hoc tasks required to support the Administration, Wage and Finance teams.
Skills and Knowledge
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Technical competence with computer systems – Microsoft Office including Teams, SAP, Coupa
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Well-developed oral and written communication skills
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Ability to analyse data
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Ability to demonstrate flexibility to deal effectively with change.
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Drive and Delivery - showing commitment to deliver to agreed deadlines.
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Decision Making – ability to prioritise and work under pressure.
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Confident – self-motivated with the ability to show initiative.
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Ability to work independently with minimal supervision.
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Ability to maintain a high level of accuracy.
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Personal – A team player is essential, accurate with an eye for detail and highly numerate.
Qualifications
Matric
Tertiary - Appropriate Administrative Qualification/ Diploma
Valid Driver’s License
Experience
3 Years general administrative experience
Preferred Education
Diploma - Business Administration/Management
Preferred Level of Work Experience
3 - 5 yearsNot Remote
We are an Equal Opportunity Employer and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at
[email protected].
