Our Hotel in Cape Town is seeking an experienced Administrator to assist with the day to day operations.
Primary functions of the role:
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Process weekly time & attendance and check for accuracy of capturing by HR, including all payments and variables
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Administer all HR administration including the submission of leave forms, contracts, personal details forms, employee authorisations and other, and ensure timeous submission of relevant documents to HR
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Consolidate weekly rosters and submit to HR timeously
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Maintain employee notice board
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Compile leave planners for all employees
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Co-ordinate all training requirements and compile all training records and forward to HR
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Forward all relevant documents, together with voucher or order number, checking accuracy of charges.
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Control issuing receiving and submission of credit application forms to Head Office
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Receipt all payments according to remittance advise
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Monitor debtor ageing according to policy
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Capture weekly invoices with reference to the allocation number as assigned in the general ledger account
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Liaise with the creditors and Head Office regarding payments
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Transfer all documents to Head Office timeously
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Record accurate minutes of all relevant meetings.
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Submit all reports according to reporting schedule.
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Accurately complete all IOD forms and submit to the Compensation Commissioner
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Provide administrative assistance to the General Manager
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Maintain Health and Safety procedures of the Hotel/Property
Minimum criteria:
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Relevant diploma
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PC literate
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Vibrant and seld motivated individual
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4-5 years previous experience in Bookkeeping and Administration.
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Pastel accounting and/or Xero knowledge would be advantageous.
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Experience in HR would be an advantage
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Excel literate
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Excellent communications skills
Please note that only shortlisted candiates will be contacted.
