Purpose of the job:
The Senior Internal Auditor supervises and ensures that the project runs efficiently and profitably from inception to sign-off by managing all the relevant stakeholders in accordance with the Firm's policies and procedures and IIA Standards. The Senior Internal Auditor will ensure a high standard quality of deliverables to clients is maintained and all project deadlines for self and subordinates are adhered to.
The Key outcomes of this role are:
People:
- Staff Development (training and performance management)
- Staff relationships
- Values (REACT)
Client:
- Client Relationships (NPS)
- Internal Audit Plan Development
- Audit Committee Submission
Processes & Quality:
- Internal Audit project coordination and supervision (deadlines)
- Delivering high standard deliverables on time
- Pentana (Planning / execution / reporting)
- Quality Assurance (review of team work and clearing manager notes)
Project Planning
Planning processes:
- Drafting of Scope Letter.
- Issuing of document requests (RFI) and gathering of relevant information.
- Review and finalise the process walkthrough (system descriptions)
- Selection of samples as per the sample methology.
- Update of staff planner.
Audit Work Programme
- Finalise a detailed Risk & Control Matrix for the process under review, in conjunction with the AM/M.
- Ensure that each risk identified is aligned to a control and audit procedure.
- Document the Risk and Control Matrix on Pentana, with minimal review notes by AM/M/SM.
- Assist in allocation of audit procedures to the execution team
Execution
- Executing allocated audit procedures as per approved Risk and Control
- Matrix (complex procedures - no more than 25% in general. Percentage may differ in consulting projects).
- Finalising findings with relevant process owners to confirm factual correctness, including the root cause and recommendations.
- Complete execution within allocated time/cost budget and communicate challenges, overruns and issues in advance. Assists and guides IA/JIA.
Client Management
- Assist with overall client management functions in conjunction with AM/M/SM:
- Liaison with client.- Preparation of draft ARC/management reports.
- Client plan management.
Quality and process
Execution
- Review working papers and findings of IA/JIA with constructive coaching notes, in line with IIA Standards.
Project Administration (Time & Attendance)
- Daily completion of timesheets and disbursement claims for inclusion in WIP
- Monitoring of project Budget/WIP on a daily basis.
- Remaining within the allocated hours and / or communicating overruns with The Manager/Senior Manager & Director.
- Commence and finalize allocated work within specified timeframes, as per resource planner and agreed upon with Manager or Director.
Team Evaluations
- Timely completion of own Project Performance Appraisal document (within 7 days after completion of the audit report).
- Timely review of the IA/JIA's Performance Appraisal (within 7 days after receipt of from the JIA).
Declaration of interest
- Signed declaration of interest for the client (Internal Document)
- Ensure that the audit team has completed and signed the declaration of interest forms.
Quality
- Ensure that audit work and draft findings are adequately documented and substantiated with audit evidence on Pentana.
- All items on Pentana have been reviewed and signed off.
- Update and ensure the engagement file is ready for review on Pentana.
Reporting
- Finalising findings with relevant process owners to confirm factual correctness, including the draft root cause, effects and recommendations.
- Development of a full draft report for management finalisation.
Communication
- Communicate with the AM/M/SM in a timely manner on progress of work and any challenges being experienced.
- Communicated with the team in relation to the project.
- Timely communication with the client.
People Development, Learning and Growth
CIA Certification
- Pass two out of three parts of the CIA exams
Generic Factors:
- Flexibility
- Reliability
- Acceptance of Responsibility
- Able to perform work and deliver without constant supervision/guidance.
- Shows commitment to the client, engagements and BDO.
- Constantly accepts responsibility in a competent manner.
- Can be relied upon to accept responsibility in respect of other employees in their absence when requested to do so.
- Requires minimal level of supervision and coaching.
Training and Development
- Keeps abreast of work related developments.
- Attendance of at least 85% of training interventions.
- Maintains or improves Skills Matrix rating to 85%.
- Maintains CPE hours & reporting (if certified).
Peer Assessment
- Obtain a minimum score of 75% in the 360-degree assessments
Interpersonal skills and Teamwork
- Co-operates well with supervisors, colleagues and those supervised.
- Is polite and respectful of others. Demonstrates a sound and healthy attitude when interacting with others.
- Able to influence and communicate well as part of a team. Works to achieve team objectives.
- Requires normal level of supervision and guidance.
