Position Summary
The Junior Bookkeeper is responsible for maintaining accurate financial records for the company's café operations and supporting the finance function of the coffee roastery. This role ensures that daily sales, supplier invoices, stock transactions, cash reconciliations, and payment records are accurately processed and reconciled within the accounting system. The position requires strong attention to detail, excellent organisational skills, and proficiency in Xero, Lightspeed Retail, and Yoco payment systems.
Reporting To
Head of Bookkeeping / Financial Director
Key Responsibilities
Daily Sales and Revenue Processing
- Import and reconcile daily sales from Lightspeed Retail.
- Verify sales reports against cash, card, and electronic payment receipts.
- Reconcile Yoco settlements to bank deposits and sales records.
- Investigate and resolve discrepancies between point-of-sale reports and banking records.
- Process daily cash-up reports from café locations.
Bank and Payment Reconciliations
- Perform daily and monthly bank reconciliations in Xero.
- Reconcile Yoco merchant accounts and payment settlements.
- Monitor outstanding deposits and investigate variances.
- Ensure all transactions are accurately allocated to the correct accounts and cost centres.
Accounts Payable
- Capture supplier invoices into Xero.
- Match invoices to purchase orders and delivery notes where applicable.
- Prepare supplier payment schedules.
- Reconcile supplier statements and resolve account discrepancies.
- Maintain accurate creditor records.
Inventory and Stock Control Support
- Assist with recording stock purchases and inventory movements.
- Reconcile inventory transactions between Lightspeed Retail and Xero.
- Support monthly stock counts and investigate stock variances.
- Monitor café stock usage and report unusual trends.
General Bookkeeping
- Maintain accurate financial records and filing systems.
- Process journals under supervision where required.
- Allocate expenses to the correct accounts and locations.
- Assist with month-end bookkeeping procedures.
- Ensure supporting documentation is complete and properly filed.
Financial Reporting Support
- Prepare basic financial summaries and reconciliation reports.
- Assist with month-end management accounts preparation.
- Generate sales and gross profit reports for café operations.
- Support audit requests and provide required documentation.
Compliance and Controls
- Ensure compliance with company financial procedures.
- Maintain confidentiality of financial information.
- Follow internal controls relating to cash handling and financial reporting.
- Assist in ensuring VAT records and supporting documentation are complete and accurate.
Systems Used
- Xero Accounting Software
- Lightspeed Retail POS
- Yoco Payment Platform
- Microsoft Excel / Google Sheets
- Microsoft Office Suite
Qualifications and Experience
Essential
- Certificate, Diploma, or Degree in Accounting, Bookkeeping, Finance, or related field.
- 1–2 years of bookkeeping or accounting administration experience.
- Understanding of basic accounting principles and bookkeeping processes.
- Proficiency in Microsoft Excel.
Advantageous
- Experience using Xero.
- Experience using Lightspeed Retail.
- Experience reconciling Yoco or similar merchant payment platforms.
- Experience within retail, hospitality, food service, or café environments.
Key Competencies
- High level of accuracy and attention to detail.
- Strong numerical and analytical skills.
- Good organizational and time-management abilities.
- Ability to meet deadlines.
- Strong communication skills.
- Problem-solving mindset.
- Ability to work independently and as part of a team.
- Professional integrity and confidentiality.
Key Performance Indicators (KPIs)
- Timely completion of daily sales reconciliations.
- Accuracy of bank and Yoco reconciliations.
- Supplier invoices captured within agreed timelines.
- Minimal unreconciled transactions at month-end.
- Accurate inventory and stock transaction recording.
- Compliance with month-end reporting deadlines.
- Low error rate in bookkeeping entries.
Pay: R9 000,00 - R15 000,00 per month
Work Location: In person
