Job Purpose
To accurately capture and reconcile all bank transactions, process receipts and payments, maintain cashbook records, and provide administrative support to the Finance Department while ensuring compliance with company policies and financial controls.
Key ResponsibilitiesCashbook Administration
- Capture daily bank transactions accurately into the accounting system.
- Process receipts, payments, deposits and electronic fund transfers (EFTs).
- Maintain and update the cashbook on a daily basis.
- Ensure all transactions are supported by valid source documentation.
Bank Reconciliations
- Prepare daily and monthly bank reconciliations.
- Investigate and resolve unreconciled items promptly.
- Report discrepancies to the Finance Manager.
Accounts Administration
- Assist with allocating customer receipts.
- Process supplier and customer refunds where authorised.
- Assist with petty cash reconciliations.
- File financial documentation accurately for audit purposes.
Financial Controls
- Ensure compliance with company financial policies and procedures.
- Maintain confidentiality of all financial information.
- Identify irregularities and escalate management concerns.
- Support internal and external audit requirements.
Reporting
- Assist with preparing daily cash position reports.
- Provide supporting schedules during month-end processing.
- Assist Finance with ad hoc reporting requirements.
General Administration
- Maintain accurate filing systems.
- Assist with general finance administration.
- Provide support to the Finance Department during month-end and year-end processes.
- Perform any other reasonable duties as required by Management.
Minimum RequirementsQualifications
- Grade 12 (Matric) – Essential.
- Certificate or Diploma in Accounting, Bookkeeping or Finance (Advantageous).
Experience
- 0–2 years' experience in a finance or accounting environment.
- FMCG experience advantageous but not essential.
Computer Skills
- Microsoft Excel (Intermediate).
- Microsoft Word.
- Outlook.
- Experience on Sage or similar ERP system advantageous.
Knowledge
- Basic accounting principles.
- Cashbook processing.
- Bank reconciliations.
- Financial administration.
- Document control.
- Internal financial controls.
Competencies
- High level of accuracy and attention to detail.
- Numerical aptitude.
- Integrity and confidentiality.
- Good organisational skills.
- Ability to work under pressure and meet deadlines.
- Good communication skills.
- Team player.
- Problem-solving ability.
- Willingness to learn.
Key Performance Indicators (KPIs)
- Cashbook captured accurately and on time.
- Bank reconciliations completed within required deadlines.
- Minimal reconciliation discrepancies.
- Accurate document filing.
- Compliance with internal controls.
- Timely completion of month-end finance tasks.
Job Type: Permanent
Work Location: In person
