Part-Time PA & Operations Administrator (Remote)
About Us
We are a growing consulting business supporting a diverse portfolio of clients across multiple industries. We pride ourselves on delivering high-quality operational, administrative and financial support, allowing our clients to focus on growing their businesses.
As our client base expands, we are looking for a highly organised, proactive and tech-savvy Part-Time PA & Operations Administrator to join our team on a flexible hourly basis.
About the Role
This is far more than a traditional administrative role.
You'll become an extension of our clients' businesses, providing executive support, coordinating projects, improving processes and helping keep day-to-day operations running smoothly. Every day will be different, so we're looking for someone who enjoys variety, takes ownership of their work and thrives in a fast-paced environment.
Depending on your experience, you may also assist with financial administration and bookkeeping for selected clients.
Key Responsibilities
- Executive and personal assistant support
- Diary, calendar and inbox management
- Meeting scheduling and coordination
- Drafting professional correspondence and emails
- Preparing reports, presentations and meeting packs
- Managing action lists and following up on outstanding tasks
- Maintaining CRM systems and client databases
- Organising digital filing systems and documentation
- Coordinating projects and tracking deadlines
- Liaising with clients and stakeholders
- Identifying opportunities to improve processes and efficiencies
- Assisting with onboarding new clients
- Supporting ad hoc operational and administrative projects
Advantageous Experience
Experience in any of the following would be beneficial:
- Xero or similar accounting software
- Invoicing and accounts administration
- Debtors and creditors
- Basic bookkeeping
- Bank reconciliations
- Payroll administration
We're looking for someone who is:
- Exceptionally organised with outstanding attention to detail
- Proactive and able to work independently
- Comfortable managing multiple priorities and clients simultaneously
- A strong written and verbal communicator
- Professional and confident when dealing with clients
- Process-driven and always looking for ways to improve efficiency
- Tech-savvy and quick to learn new software
- Comfortable using AI tools such as ChatGPT or Microsoft Copilot to improve productivity
- Adaptable, resourceful and able to take ownership of their work
Preferred Software Experience
- Microsoft Office (Word, Excel, Outlook)
- Google Workspace
- CRM systems
- Project management tools (Monday.com, Asana, Trello, Airtable or similar)
- ChatGPT, Microsoft Copilot or other AI tools
- Xero or similar accounting software (advantageous)
Working Arrangement
- Remote position
- Part-time, flexible hourly engagement
- Hours will vary depending on client requirements and business needs
- This role is initially offered on an hourly basis
- There is genuine opportunity for increased hours and a permanent position as our business and client base continue to grow
To Apply
Please complete our application form using the link below:
https://airtable.com/appGHM2eLjDQQAh5s/shrclwHSLPdfp1Cpm
Applicants who best match the requirements of the role will be contacted regarding the next stage of the recruitment process.
Work Location: Remote
